How do you archive articles in your knowledge base?

[Ellen Dickson]

We have several articles that we don't want to delete but need to archive so our employees don't use them for reference since they are out of date. But, I cannot figure out how to archive articles. Does any one have any tips?

[James Dellow · Accepted solution]

Some suggestions to consider:

• Create an archiving space that is flagged as archive in space settings and move the document there - this has the benefit of filtering out of search results
• Change the document title and add the word "ARCHIVED" or similar
• Create a user-macro with some boilerplate text to notify users that the content is archived, perhaps with links to current content (you might be able to automate this using labels)

[Ellen Dickson]

Thanks James - great ideas!