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What's the best way to track changes on Confluence?

As an editor with many years using Microsoft Word and some time collaborating live with Google Docs, there are two features that I miss very hardly on Confluence:

  • The first is the ability to comment while editing. If I'm writing for a team, I want to be able to communicate my thoughts to my colleagues as I go.  I find that creating text 'for consumption' while adding meta-text can be really productive and save meetings and clarifications. As things stand, I now have to save, exit, comment, and go back to where I was. This task flow is very disruptive and can't be sustained meaningfully. There's one app on the marketplace, Talk!, but it has important limitations. For once, it doesn't highlight the first level text that is being commented.
  • The second limitation is easy change tracking. Granted, Confluence has both version control and change notifications; but none of them is as usable as the equivalent features on Word and Google Docs for a simple reason: changes can't be passively tracked in view mode.

Take this use case: a designer creates a landing page for an event and grabs the copy from Confluence. When changes are made later on confluence, my designer misses the notification because his inbox is full of them. When he goes back to that page for review, he needs to remember when was the last time he accessed the page, compare that version with his landing page and then compare with the current version. If that process feels tedious, he may not access page histories again.

Imho there should be an option to activate change control or add text as suggestions, so users can view pages and immediately know what has changed since the decision to track changes was made.

2 comments

I could see change tracking being maybe not-a-lot-of-work for a plugin. The versions are already there, so all the plugin would need to is keep track of what version was last viewed (or provide a "mark as reviewed" button) and then present a "compare with last visited/reviewed version" button that goes to the pre-existing diff between that version and current.

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I have not seen any way to add comments, but you can track the changes in the comparative view.

To use this:

  1. Navigate to the document in Confluence.
  2. Click the ... button in the upper right corner.
  3. Select Page History.
  4. Check the version last viewed as well as the newest version.
  5. Click the "Compare selected versions" button.

The resulting view will show all changes using a colour coded method and there is a key to note additions and deletions.

Is there any way to add comments directly when viewing recent changes without having to look at the page history to see what changes have been made and then view the document to add comments to those changes ? 

Like Steph likes this

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