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We've been using Confluence for a few years to manage all of our company Policies, Procedures, Forms, Training Manuals and more, but theres got to be a better way to do it.
Our current problem is duplicate content.
We have spaces broken into departments like, HR Policies Space, HR Procedures Space, Finance Policies Space, Finance Procedures Space, and so on. The problem comes in when users need to include a Policy or Procedure or Form inside another space.
Example: Our Employee Manual is its own space that contains tons of duplicate pages from all other spaces. Whenever a change is made on the original page in HR Policies, its up to the user to search out all the duplicates in manuals and make that same change.
Theres got to be a better way.
I would think a better option would be to embed the entire page of the HR Policy they are trying to use in the Employee manual, that way if a change is made to the original, it is mirror to all the manuals because its embedded. But I don't think you can even embed a page like this.
Does anyone have any better ideas?