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Page status, a new way to keep your team informed!

Hi Confluence Community,

Let’s talk about the fear of writing. For many, putting pen to paper is terrifying. Then having to share work with other people so that it can be critiqued or reviewed? CRINGE.

If you’re like me, there's nothing worse than someone leaving feedback on a page before it’s ready. As a Product Manager, it’s important that my teammates know what to expect and how to interact with one of my Confluence pages when it's shared across the organization.

I know many of our customers share similar frustrations, which is why I’m thrilled to introduce you to page status! 

A page status sets expectations for viewers and collaborators when they come to a page. Users can choose out-of-the-box page statuses or customize them to best fit their teams' needs.

5fd15b8a-946c-48b1-bd11-b125f5145f9c.gif

With this new functionality, you can add, remove, and change pages states by selecting Add page status in the hover menu when editing.

b577504f-5246-4c29-a582-0d9357140c18.gif

You can use page status to:

  • Set page expectations for people viewing your pages. You can use page statuses independent of the lifecycle of the page. This help you communicate things like when a page is in-progress, ready for review, or out-of-date, allowing for more confidence in content creation, without needing to lock down in-progress pages.
  • Help people share feedback at the right time. A status is eye-catching and guides collaborators and content consumers to know when and how to interact with a page right away.

bc7f7c7f-6578-4639-989a-0b4600ddb862.png

  • Create and re-use personal workflows. You can see a list of up to three recently used page statuses to help you move quickly.

cdc4651c-f0bc-4d82-9dfd-26832fcd3ac1.png

  • Standardize workflows for a space. Space admins can guide creators through a specific content creation lifecycle by replacing default, out-of-the-box page statuses with custom statuses for the space. Admins can also turn off custom page statuses or turn off the feature all together.

Screen Shot 2022-06-09 at 12.44.48 PM.png


Page status is coming to Mobile soon!

Screen Shot 2022-06-09 at 12.51.59 PM.png


Page status is currently rolling out, so it should come to your site soon if you don’t see it on your Confluence Cloud instance today.

We want to hear from you! Please tell us what you think in the comments below. ⬇️

17 comments

Andy Gladstone Community Leader Jun 09, 2022

BOOM! Game changer. Cannot wait for this to come to my company Cloud instance and train everyone on how to utilize the feature.

Like # people like this

Great experience! Maybe making these status more visible would be more helpful.

btw, any plan for data center?

Like Emily Conroy likes this

Looks great.

Is the status only a "marker" for other users, or is there any additional logic executed if a page is in status X? 

Like # people like this

The usual question; is this in the Data Center roadmap as well?

Like Ollie Guan likes this

What will happen if I use this in Cloud, and the space will then be exported and imported in Server or Data Center instances? Will it break or "just" be ignored?

Matt Reiner _K15t_ Marketplace Partner Jun 10, 2022

This is going to be really helpful!

is there an API we can use to set and update these statuses?

Like Heike Fischer likes this

This is what the teams ask for. Awesome!

Awesome! It will help us a lot, it will be clear if the page is ready or not yet :) 

This sounds great! Looking forward to using this.
My only query is, can the status be made to stand out a bit more?

Can't wait to try it and to link it all together with confluence automation for easier page reviews (draft to completed) but also reviews of content that has been posted for a while and might be outdated.

Would be great to allow others to flag outdated content or suggest a status (outdated) to notify it might need reviewed.

Will Automation for Confluence be able to work with the page status?

Like # people like this

Would be great if this was also available in the Page Properties Report Macro.

Like # people like this

@Sam Ugulava Is it possible to search for pages with a certain status?

Can a report page be created with a list of pages per status?

Great addition. It has a lot of potential when coupled with Automation for Confluence when it goes public.

Like Karen Tappe likes this

I also join in with above users:

  • Let us search for pages per status (report macro)
  • Indicate status on page tree for quick navigation
Like Kalin U likes this

This is great! I've been doing it manually with a note/info/error/warning section at the top depending on the status of the page, so I'll definitely be making use of this feature when my Cloud instance gets it. Thank you!

Looks good. This could be useful for us when we are re-building our space. 

This is amazing! I always thought that the possibility to update statuses on pages in Confluence would be very interesting and now you have given us this solution.
Thank you very much! Confluence just keeps getting better!

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