Confluence Content Management: Part 8

[#1]

Archiving Content

What happens when a page or an entire space is no longer needed? Don’t delete it, archive it instead! By archiving, the organization retains the information for legal and historical purposes. Plus there’s less overall clutter.

Archiving a Page

The page in the screenshot is outdated and customers have all different support plans now. Let’s archive this page. The option is under the ellipses menu in Cloud Standard, Premium, Enterprise and Data Center.

Note: There are no native page archival capabilities in Cloud Free or Server but there are some creative workarounds discussed below.

When a page is archived, it’s removed from the page tree and an “Archived pages” option appears in the left sidebar. This page is flagged as “archived”.

Bonus

Do you notice anything missing from the page? Look at the top right of the image above. The normal pencil “edit” icon is gone! Archived pages can’t be edited and labels can’t be added either. The comment icon is shown, but that feature is disabled too. This functionality is removed by design. To edit or un-archive a page, just click “Restore” option. Then make the needed changes and archive the page again, if desired. Direct links to archived pages will sill work.

There’s a helpful table explaining the limitations and capabilities in the documentation.

Tip: For Cloud Premium and Enterprise admins, check out the two additional archival features on the same documentation page. Look for the words “nested pages” and “bulk archive”.

Page 9: Archiving a Space

[Adrian Hülsmann - B1NARY]

Thanks @Rachel Wright!

This is an excellent article series about Confluence content management. ❤️

Regarding identifying outdated pages and reviewing or archiving them, I'd like to point to Breeze, available via the Atlassian Marketplace.

It is a full-fledged content lifecycle management solution for Confluence that features

• automated content analyses,
• page review and archiving workflows,
• global and space-level overviews about your content statuses,
• page and space ownership,
• reports and notifications,
• bulk archiving and deletion,
• analytics,
• and more to update outdated pages quickly and enhance collaboration.

👉 To anyone interested, feel free to give it a try or schedule an appointment with me for a personal demo.

Cheers, Adrian from B1NARY (the developers of Breeze)

[Aron Gombas _Midori_]

This article series is super-useful, thanks, @Rachel Wright!

You wrote:

Note: There are no native page archival capabilities in Cloud Free or Server but there are some creative workarounds discussed below.

Let me note that we've been developing the popular Better Content Archiving app for ~15 years! It is available on all Confluence deployment types including Confluence Server, DC and Cloud and there are more than 1,200 teams managing their content with it (success stories).

Our app does provide highly configurable auto-archiving on Server and DC for 15 years! On Cloud Free, archiving capability is coming soon, but it already ships with custom page statuses, notifications, reporting and many other features.

I encourage all your readers try it free ->