How can we limit access to Databases

[Tomas Markus]

Hi Group,

We would need to limit access to database functionality (in a similar way ConfiForms App offers. It seems not to be possible at the moment. We see couple of options:

1. Global Setting: Only certain user-group can create databases
2. Global Setting: Creation of databases is limited per elected spaces
3. There is a new role in the space user/group access that enables creation of databases.

Is any of this planned or is there an existing alternative?

Many thanks!

Tom

[Siddharth Reddy Malkireddy · Accepted solution]

Hi @Tomas Markus

Thanks for the feedback. Currently you can restrict creation access to users for all available content Pages, Whiteboards and Databases at a space level or through global settings. You can also add access restrictions at a per database level. 

However, if I understood your request correctly, restricting users/groups from just creating databases is not available at the moment. However we are thinking about such permissions and will share more updates in the future. 

Regards

[Tomas Markus]

Hi @Siddharth Reddy Malkireddy ,

Thanks for the answer. And to confirm, indeed, we are looking for restricting the possibility to create/design databases for everybody but selected people and also to only selected spaces. The rationale behind is is coming from a Data Governance angle where we want to maintain a strict control over the data being used in the company (user restrictions) but also its physical proliferation across spaces in Confluence (space restrictions). Happy to document the requirement and the rationale in more depth if needed. E.g.: Breaking up the Pages, whiteboard and databases into three distinct object permission to achieve better granularity for assigning rights to groups and users. 

As a side question, while I am aware of the disclaimer that the beta features cannot be turned off during the beta period, is there any way how to disable them? I.e. while we have checked the dependency documentation before turning the databases on and checked for conflicts with the plugins, there was no explicit mentioning that there are no space / object level (Page/Database/Whiteboard) restrictions possible. Admittedly it was not mentioned that it is possible either :-)

Thanks!

Tom