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Subtasks update parent task

Abi Williams

Hello all,

I wish to update the parent's task status based on the sub-task. At the moment I have basically tried a few things that don't work.

Has anyone got any automation for this?

We are on a team-managed project. We don't need this outside of this project.

Accepted answers

All comments

Anandhi Arumugam _Cprime_

Hi @Abi Williams Please try something like the one below. If you need specific help, please elaborate your use case.

Automation - Update Parent.png

Abi Williams

Hello @Anandhi Arumugam _Cprime_

Below is an image.

In this case, i have two sub-tasks that are currently in peer review. I need the parent task to be updated to whatever the latest subtask is. Probably need to be any status other than done.

Screenshot 2024-07-31 162639.png

Trudy P Claspill

Hello @Abi Williams

My suggestion is that you use two rules.

In rule number #1 have the trigger be an Issue Transition, and for Destination Statuses select all the statuses except Done. Add a Issue Fields condition to check that the Issue Type is subtask. If it is then use a For: Related Issues: Parent branch to navigate to the Parent issue and add a Label value to it to indicate its Status needs to be update; something like "Recalculate-Status".

In rule #2 use a Field Value Updated trigger, and look for the addition of a value to the Labels field. Add an Issue Fields condition to check that the Issue Type is one of the types that can have a subtask as a child. Add another Issue Fields condition to check that the Labels field has the value you specified in the first rule; i.e. "Recalculate-Status". Add an Edit Issue action to remove that label value - it was needed only to trigger this rule, and might be needed again in the future. Then use an If-Else condition to evaluate the Statuses of the child subtasks, similar to this:

Screenshot 2024-07-31 at 12.57.03 PM.png Screenshot 2024-07-31 at 12.58.27 PM.png

The sequence of the If-Else blocks should be checking for the Statuses in order from right (latest) to left (earliest).

Abi Williams

Hello @Trudy P Claspill

Do you have an example of the first one please? I think i roughly know what you are asking for but wouldnt mind it being confirmed.

Cheers.

Trudy P Claspill

Screenshot 2024-08-01 at 7.50.58 AM.png

Anandhi Arumugam _Cprime_

Hi @Abi Williams How do you define the latest subtask? Is it the status or recent status change?

Abi Williams

Recent status change. So if it changes from Peer Review to QA the latest status would be QA even if one ticket is still In Progress.

Abi Williams

Hey @Trudy P Claspill

I am trying the second part of your query but i cannot find the generate label?

Screenshot 2024-08-05 154801.png

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