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Jira&Gmail Integration - Vacation Mode

Yahoo! It's the vacation season. Vacations don't happen only in summer. You need to take them periodically to avoid burnout and be productive.

Okay, we went on vacation. But our Gmail is still working non-stop. You get emails, and they all pile up. On your first day back, you log into your email and want to cry.

There are a lot of emails, and it will take forever to sort through them.

So, let's figure out how to prepare your email for vacation and what to do with all the flurry of emails.

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Creation of a vacation reply in Gmail

No worries if you're going on vacation or won't have Internet access! You can use an excellent "vacation responder" feature in Gmail. It's like an automatic helper that tells people you can't respond immediately. When someone sends you an email, they'll get an automated reply with the message you've written for your vacation. It's a great way to let others know you're away and will get back to them later.🌴🌞

Here's how you can set up an "out of office" message in Gmail:

  1. Open Gmail on your computer.
  2. Look at the top right and click on "Settings" (the gear icon), then select "See all settings."
  3. Scroll down until you find the "Vacation responder" section.
  4. Turn on the "Vacation responder" by selecting "on."
  5. Now, fill in the dates when you'll be away, the subject for your message, and write your vacation message.
  6. Check the box provided if you only want your contacts to see the vacation reply.
  7. Finally, don't forget to save your changes by clicking on "Save Changes" at the bottom of the page.

Remember, if you have a Gmail signature, it will be added to the bottom of your vacation response.

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In Gmail, it's easy to find out if someone with an out-of-office status is away from their office.

When you compose an email to someone who's away, Gmail will let you know that they have an out-of-office status. You can still send them the email, but don't worry if they don't reply right away – they might be on a break. If you're using Chat in Gmail and send a direct message to someone away, you'll also see their out-of-office status.

But here's the thing: If someone doesn't have permission to see your out-of-office event, Gmail won't tell them you're away.

Want to share your out-of-office status with others? No problem! Just share your calendar and create an out-of-office event. Ensure the event spans the whole day or extends beyond your usual working hours. That way, people will know you're taking some well-deserved time off. Enjoy your break! 🏝️🌞 

Transfer emails from Gmail to Jira issue

You had a great vacation. Your vacation was 100% successful. You come to work, log into your email account, and grab your head. One cup of coffee and the hard work of clearing your inbox begins.

Some of the emails need to be transferred to Jira tasks. This is where the Email&Tasks: Jira Cloud for Gmail app comes in handy.

With the Gmail for Jira Cloud Add-on, you get some fantastic features: 

  • Create manual tasks right from Gmail.
  • Use AI to turn your emails into Jira tickets.
  • Schedule meetings in Google Calendar and create Jira issues all at once.
  • Easily search for and edit any issue.
  • Add comments to tasks directly from Gmail.
  • Log your work time without leaving Gmail and switching to Jira.
  • Smart search made easy – convert a plain text to JQL query effortlessly.

You can convert your emails automatically with the help of an AI-powered feature, or you can manually create a task.

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Automating your routine processes is not about lazy people but about productive people. If you remove and optimize all the tedious, repetitive tasks, you'll have more time for efficient workflows that will bring 10x business benefits.

Join the Email&Tasks: Jira Cloud for Gmail team. Enjoy these convenient and time-saving features! πŸš€πŸ“§

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Try also a new modern tool that turns your idea of creating visual feedback/bug reports/ideas in Jira Product Discovery / etc. With the extension for the Chrome browser is Issue Creator for Jira Cloud, you can:

  • Effortlessly create issues in any browser tab while staying focused on your website
  • Unlock the power of visual communication. Capture and annotate screenshots with seamless ease
  • Your unsaved task is safely stored in drafts
  • Link visual web elements to Jira issues and stay in perfect sync with your team's workflow

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