How to increase productivity in Jira with GTD and reminders?

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The Getting Things Done (GTD) methodology, created by David Allen, has been helping people and teams organize their work and focus on what's important for years. The short gist of the approach: you need to free your mind from the need to keep tasks and deadlines in your head by placing them in a reliable system. And then accomplish tasks by focusing on the ones that really matter in the current moment.

Key GTD steps

• Gathering – capture all tasks and ideas in one place.
• Organize – organize tasks into categories, projects, deadlines.
• Implementation – execute tasks based on context and priority.
• Reflection – regularly review the to-do list and keep it up to date.

How to use the GTD approach in Jira?

Jira is ideal for implementing GTD in workflows. For example:

1. Use projects and boards as contexts (e.g. “Team A”, “Personal Project”).
2. Create subtasks to break large tasks into more manageable steps.
3. Assign labels and priorities to tasks to understand what's important to do right now.
4. Set deadlines and use filters to see tasks by immediate deadline.

Controlling delegated tasks: the key challenge of GTD in Jira

The most challenging part of GTD is controlling delegated tasks. Even if tasks in Jira have deadlines, they are often only remembered at the last moment. What if the deadline is tomorrow and no one has started working?

The solution – reminders. With our Reminder for Jira you can:

• Create reminders for tasks before they are completed to keep everything under control.
• Set recurring reminders that will help you not to lose sight of tasks.
• Set reminders on all child tasks at once, so you don't have to spend time on each one separately.
• View all the reminders you've created in “My Reminders”.
  
  

This not only reduces the risk of overdue tasks, but also frees up time for more important things.

By integrating GTD elements into Jira, you can increase team productivity. Reminders become an indispensable tool for controlling tasks and minimizing the risk of missing deadlines. Start using Reminder for Jira now and feel the difference!