🎄 Advent Day 10: Explore Odesa & Collect JPD Ideas from External Users

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🚀 Hello, Advent explorers!

Today, our festive journey with Jetty takes us to the vibrant and historic Odesa region in Ukraine. Known for its stunning Black Sea coastline, rich cultural heritage, and bustling port, Odesa is a region of innovation, connection, and resilience. And what better place to explore the idea of collecting and managing innovative product improvements?

I’m Liudmila Pikulina, and I work with Smart Forms for Jira as a Product Manager to help teams capture data effortlessly and improve their products. Join me on this journey as I uncover how to automate product idea collection and enhance your Jira Product Discovery (JPD) workflows. And stay tuned until the end for a special tip on making your team’s wish list a reality! 🎁✨

⚓ Odesa: A Gateway to the World

Odesa has long been known for its international port, connecting Ukraine to global markets. The city is a melting pot of cultures, with its iconic Potemkin Stairs, charming Primorsky Boulevard, and the stunning Odesa Opera House. 🏛️

Did you know?
Odesa’s underground catacombs span over 2,500 kilometers, making them the largest network of tunnels in the world. This labyrinth once served as a refuge during World War II.

🏰 Historical Highlights

• Bilhorod-Dnistrovskyi Fortress: A medieval fortress that stands as a testament to the region's storied past.
• Deribasivska Street: A lively pedestrian street lined with cafes, boutiques, and vibrant street performers.

🌳 Natural Beauty

• Dniester Estuary: A haven for bird watchers and nature lovers.
• The Black Sea Coastline: Miles of sandy beaches perfect for a summer escape. 🏖️​

As Jetty explores Odesa’s unique blend of history, culture, and nature, let’s see how Smart Forms for Jira can revolutionize your idea collection process.

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📝 Why Automate Product Idea Collection?

By integrating Smart Forms for Jira with Jira Product Discovery (JPD), you can:

• 🌟 Capture ideas from anyone: Gather ideas from external users without Jira access or from team members without JPD rights to create idea.
• 🔄 Automate idea creation: Instantly turn form submissions into JPD ideas.
• ✅ Ensure consistency: Map form fields directly to JPD fields.
• 📊 Stay organized: Keep all ideas centralized for easy analysis and prioritization.

Let’s explore how to set this up step-by-step!

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⚙️ Step-by-Step Guide: Creating JPD Ideas from External Forms

📝 Step 1: Create Your Product Idea Form

In Smart Forms for Jira, create a form to capture essential product idea details:

1. Form Fields to Include:
   • Idea Title (maps to JPD’s Summary)
   • Goal or Purpose
   • Product Area (e.g., UI, Backend, API Integrations)
   • Detailed Description
   • Attachments (for mockups or images)

💡 Pro Tip: Use clear instructions and labels to guide users, ensuring high-quality submissions.

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🔄 Step 2: Set Up Form Actions to Create JPD Ideas

1. Go to Form Settings in Smart Forms for Jira.
2. Choose “Create New Issue” as the action type.
3. Set the Project to your Jira Product Discovery project.
4. Define the Issue Type as “Idea”.

📌 This ensures each form submission automatically creates a new JPD idea.

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🔗 Step 3: Map Form Fields to JPD Fields

Under Create New Issue setting, choose idea field and corresponding form field, for values to be auto-mapped. Field mapping ensures that form data appears in the correct JPD fields. Example mappings:

Form Field	JPD Field
Your Idea	Summary
Detailed Description	Description
Goal	Objective
Product Area	Category/Product Area

This mapping maintains consistency, making it easier to analyze ideas.

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🎯 Step 4: Pre-Fill Options for Consistent Submissions

Enable pre-fill options in Smart Forms for Jira to pull existing values from JPD fields like:

• Product Area: UI, Backend, API Integrations
• Priority Levels: Low, Medium, High

This helps users submit ideas that align with your product categories.

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📥 Step 5: Track and Manage Submissions

• Responses Tab: Track all form submissions in the Responses tab of Smart Forms.
• Full Submission Data: Access any unmapped data here to ensure nothing is missed.

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🏗️ Building a Workflow in JPD

Once ideas are created in JPD:

• 📊 Categorize ideas by priority or product area.
• 🏷️ Use tags to group related ideas.
• 🔍 Custom Filters: Set filters to view ideas by category or goal.
• ✅ Regular Reviews: Schedule review sessions to keep ideas organized.

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Pro Tip from Liudmilla: Simplify Access with Jira Shortcuts

Make it easier for your team to access idea submission forms by adding them as Jira Project Shortcuts. This way, anyone in your Jira instance can quickly find and submit ideas without hunting for the form link.

📌 Steps to Add a Shortcut:

1. In your Jira project, go to the Project Sidebar.
2. Click Add Shortcut.
3. Paste the link to your Smart Form for idea submissions.
4. Name the shortcut (e.g., “Submit a New Idea”).

This ensures that submitting product ideas is just one click away, making the process seamless and accessible for everyone.

Use Case: Holiday Feature Wishlist

🎅 Imagine launching a holiday campaign to gather your team’s feature requests for 2025.

• Team members submit ideas using the form.
• Ideas are automatically categorized into Product Areas.
• Product managers review, prioritize, and plan features for the next quarter—all within JPD.

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🎉 Make Your Ideas Shine This Holiday Season!

This holiday season, streamline your product improvement process and ensure no brilliant idea is left behind. With Smart Forms for Jira and Jira Product Discovery, your team will be ready to tackle 2025 with fresh, innovative ideas!

🎄 Ready to give it a try?
Explore Smart Forms for Jira and let the ideas flow!