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Jira Automation: Linking automatically created subtasks with each other.

Jürgen Heckmann

Hi everyone!

I'm now struggeling for a while with a certain automation:

I automated process where several subtasks get created under the trigger task.

I now want to link each subtask only with the one before and set it to "has to be done before"

Like: Subtask 1 --> Subtask 2 --> Subtask 3 etc.

I already found a similar question of another user here but the outcoming result links all subtasks with each other.

Also: I can only link issues to the trigger or recently cerated issue. Neither to a smart-value nor to a key. Is this normal behavior?

Screenshot 2022-04-22 105230.png

Thanks for your thoughts and ideas!

- Jürgen

Accepted answers

Gaurav_0av1h6

Hello @Jürgen Heckmann

To link the sub-tasks, you will need to set the linkage in the Automation rule for all sub-tasks except the first one. Please refer to the below screenshot for reference.

Note: In my environment, the required link type is not available and hence, I have used a different one.

Please feel free to share any queries.

Kindly accept the answer if this helps resolve the scenario.

Linked Sub-task.PNG

All comments

Gaurav_0av1h6

Hello @Jürgen Heckmann

To link the sub-tasks, you will need to set the linkage in the Automation rule for all sub-tasks except the first one. Please refer to the below screenshot for reference.

Note: In my environment, the required link type is not available and hence, I have used a different one.

Please feel free to share any queries.

Kindly accept the answer if this helps resolve the scenario.

Linked Sub-task.PNG

Jürgen Heckmann

Hi @Gaurav ,

Thank you for your fast reply. This was my inital solution idea aswell.

Unfortunatelly, this runs into the following error:

Screenshot 2022-04-22 131944.png

The error confuses my since I can manually link the tasks once they are created.

My task creation looks like this:

Screenshot 2022-04-22 132108.png

Gaurav_0av1h6

Hello @Jürgen Heckmann

This is interesting and odd but something which I have experienced previously!!

I can think of a couple of ways to check this out:

I would suggest setting the 'Linked Issues' field before setting other fields
Alternatively, adding the action for 'Re-fetch issue data', before creating the sub-task

Kindly try these alternates and share your input. I would be really interested to see how it works out for you.

Jürgen Heckmann

Hi @Gaurav ,

Thank you for your ideas. Unfortunatelly it didn't help. But I figured out how to solve it:

Apparently in the Create-Task Automation Component only fields can be acessed, which are also available in the corresponding Screen for creating tasks manually.

Once I added the "Linked Issues"-Field to the screen (see screenshot) the automation worked.

Screenshot 2022-04-25 162149.png

I now run into another but much smaller issue. It seems that during an if-condition created subtask is not being considered as "recently created issue" but the last task before the condition.

Here is my Automation:

Screenshot 2022-04-25 162014.png

All "create a new subtask" actions in the if conditions are not considered but a link to the last subtask before the condition starts, is created.

the automation scheme (with the occuring error) looks like this:

Do you have an idea how to solve this issue?

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