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Time tracking

Joanne Conolly

My firm of around 26 employees is looking for a system to establish time tracking for multiple projects. Is this something I could do with Trello? At the moment we use Trello for our complaints and information requests. It is fantastic for that and I have championed its use since finding it, to our bosses. Now I have been placed in charge of a time tracking project for which I was looking at BambooHR and Asana, but thought I would ask the question as I would love to stick with Trello. It would be time tracking minutes or hours of a day, for projects that employees are assigned with, as well as usual tasks which are required by Government mandate. I would be interested in knowing how to approach that in Trello, so I can put something together to show to my boss.

Accepted answers

Brant Schroeder

@Joanne Conolly welcome to the Atlassian community

You would need to use a power up for time tracking. I would suggest that you take a look at those and see which one would work best for your team. https://trello.com/power-ups/search?q=time%20tracking

All comments

Brant Schroeder

@Joanne Conolly welcome to the Atlassian community

Mary from Planyway

Hi @Joanne Conolly

While Trello doesn't provide the built-in time tracking, you can try Planyway power-up for time tracking which is simple and intuitive.

Here is the detailed guide on how to set it up:

Log time in Trello cards

You can start the timer directly from a Trello card or manually log a time tracking entry. Record the exact number of hours or specify a time range. Plus, you can add a note to keep track of exactly what you worked on.

Start the timer or log time manually

Switch to Timer mode in the toolbar. Select a parent card, add a note if necessary, press the Start button to launch it. Once you stop the timer, a time entry will be added to the card.

Add time entries by click

Click anywhere on the calendar in the time tracking mode to add a time entry. Stretch the time entry up and down to adjust its duration. Search for a parent card, add a note, then just close the open window.

Create by copying from scheduled tasks or using Auto log function

Turn on the Show planned cards and events option in the View settings to display your scheduled tasks and events in the calendar view of time tracking mode. Then, log time spent on a task by hovering over the card and clicking Copy as Time Entry in the popup window. If a task took longer than expected, simply adjust the duration of the time entry.

Building reports based on time entries

The Reports tab is offering you two view modes:

Tracked time

This mode gathers all the logged hours from every project connected to your collection. You can use filters to select more boards and specific members. Update the date range if needed. Then, group the tracked time by choosing the parameters you require. After that, you can export the generated report to PDF, Excel, or CSV.

Tracked vs Estimation

The Tracked vs Estimated mode lets you see the balance between the estimated and actual time spent on each task. Here you’ll see all the tasks from the connected boards for all the time. You can select additional boards and their members to be included in the report.

Exporting time entries to Excel/CSV

This export option allows you to separate your time entries from other card types.

Here’s the short and simple instruction to follow:

Navigate to the Time tracking tab.
Click Export and choose the option to export to Excel or CSV.
Select the date period you want to include in the exported file.
Press Export to Excel/CSV and download the file to your computer.

Jones Lara

You can definitely use Trello for basic time tracking with Power-Ups or integrations, but it can get limited as your tracking needs grow. Tools like Workstatus integrate with Trello and help automate detailed time tracking, productivity insights, and project reporting without disrupting your current workflow. https://www.workstatus.io/

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