Mirrored Cards: Overall Synced View

[Pieter Klue]

This is probably a feature request - have tried automations but not getting there. Any workaround is very welcome though!

Scenario: I have multiple projects, one per board, with each board looking exactly the same in terms of lists. I want the ability to view one "Overall" board where cards are not only mirrored to, but also synced in terms of moving between lists. So, for example, I'd see all my "This Week" items across all projects in the "This Week" list on my overall board. But if I move a card from "This Week" to "Done" on the project board, it also needs to move automatically on the overall board.

Currently, I can automate the mirrored card generation, but I have to move each card manually a 2nd time to have a live view on my overall board.

Enjoying the mirrored card concept, but feel moving them between lists would make them much more powerful for my use case.

Can anyone think of an automated workaround?

[Nivedhya Vikram1 · Accepted solution]

Hi @Pieter Klue ,

Welcome to the community!

If you have the same list name , then you can set up the sync with below automation rules,

On the Source board:

when a card is moved into list "{*}", find a card titled "{cardlink}{*}" on board "mirrorboardname ", and move the card to the top of list "{triggercardlistname}" on board "mirrorboardname"

On the mirror board:

when a card is moved into list "{*}", find a card with link "{cardname}", and move the card to the top of list "{triggercardlistname}" on board " sourceboardname "

[Pieter Klue]

Hi @Nivedhya Vikram1 ,

This is great - thank you so much! I was not even aware these variables exist and could be used.

I've implemented the source board rule and it seems to work great. I've also now created similar ones for creating and archiving cards, i.e.: 

when a card is added to the board by me, mirror the card on the top of list "{triggercardlistname}" on board "mirrorboardname"

when a card is archived by me, find a card titled "{cardlink}{*}" in list "{triggercardlistname}" on board "mirrorboardname", and archive the card

I was pleasantly surprised to see it even picks up the correct card when I give cards the same name from different source boards - assume it's using a different generated name in the background :)

edit: I've since realised there's a "find a mirror card" option so the archive one is much simpler:

when a card is archived by me, find a Mirror card on board "mirrorboardname", and archive the card

[Pieter Klue]

@Nivedhya Vikram1 re the mirror board automation:

Since the cards on the mirror board are from different source boards, I wasn't sure how to specify "sourceboardname".

BUT I then realised there's already an option to "find the source card" in the automation options. So I could easily set up moving and archiving on the mirror board to be synced to the source boards with the following:

when a card is moved into list "{*}" by me, find the source card, and move the card to the top of list "{triggercardlistname}"

when a card is archived by me, find the source card, and archive the card

Thanks again for your help! This is a really powerful addition when working on and managing multiple projects.

Pieter

[Nivedhya Vikram1]

@Pieter Klue Glad to hear, it's working!