Is there a way to schedule production units that limits capacity in Trello?

[Ken Ferris]

To explain, if we wanted to schedule X units of production each day to different orders, is there a way to do this in Trello where the capacity of X units is reached and Trello would not allow more to be scheduled on that day?  

[Mary from Planyway · Accepted solution]

Hi @Ken Ferris 

It's Mary from Planyway power-up for Trello

Trello, as a project management tool, is highly versatile and can be customized in numerous ways to fit different project management needs, including scheduling and tracking production units. However, Trello does not natively support capacity management or enforce hard limits on tasks or cards based on numerical values like units of production per day. Its core functionality revolves around kanban-style board and card systems, which are more qualitative than quantitative in nature.

To achieve a system where you schedule X units of production each day and ensure that the capacity of X units is not exceeded, you would need to integrate Trello with external tools or use a combination of custom fields and manual monitoring. Here are some approaches you could consider:

1. Custom Fields Power-Up

• Use the Custom Fields Power-Up: This allows you to add extra data to your cards, such as units of production. You can create a field for the production units and manually input the number of units for each order.
• Manual Monitoring: You would need to manually keep track of the total units scheduled per day and ensure it does not exceed your limit. This approach requires diligence and regular monitoring.

2. Calendar Power-Up or External Calendar Integration

• Calendar View: Use the Calendar Power-Up to schedule cards (orders) on specific days. While this does not automatically track units, it helps visually manage workload across days. I would recommend to use Planyway power-up for this as it provides both the timeline and calendar views. 
• 
• External Calendar Integration: Integrate Trello with an external calendar (Google Calendar, Outlook, etc.) and use calendar features or additional tools to monitor capacity. This functionality is also available in Planyway.

[Daydreamer Mike · Accepted solution]

You can use something like this automation

when a list has more than 50 cards, move the card to {triggercardpreviouslistname}

[milynnus · Accepted solution]

@Ken Ferris 

This will require some custom design of a board to do this. You probably want to park the cards somewhere instead. 

[Steve Swart]

@Ken Ferris I just found your post on a search from my Trello board.  Did you ever land on a good solution for this, and if so, would you mind sharing what that was?  I am looking for a very similar concept, only with scheduling units of books produced.

[Ken Ferris]

To date we have not implemented anything to limit our production scheduling per day using Trello. 

[Steve Swart]

OK - thanks for the quick response!