How to Organize SEO Projects More Effectively in Trello?

[Tayyab]

I’ve been using Trello to manage my SEO campaigns and was wondering if anyone has suggestions for structuring boards that work well for tracking tasks, audits, and keyword research. I’ve seen some great tools like Buy BEST SEO tools that offer group buys for premium SEO tools, and I want to incorporate those tools into my Trello workflow. Any tips on power-ups or templates that help with this?

[Itchycomp]

I keep my checklists short and split everything into smaller cards by task type—like on-page fixes, content updates, or backlinks—then use labels to track priority. To stay on top of keyword rankings without bouncing between tools, I use rankyak.com since it gives me updates right inside Trello using card attachments or comments. Makes it easier to keep everything tied to the right task without losing track.

[Wonderian]

I added labels to sort tasks by content type and used checklists inside cards to track on-page and off-page steps. For backlink audits, I drop links directly into cards and note stats next to them. To better understand link values, I found https://crowdo.net/blog/how-ahrefs-counts-links-referring-domains super useful—it cleared up how Ahrefs tracks links so I can explain results to clients more easily.

[Mary from Planyway]

Hi @Tayyab 

If you're using Trello to manage SEO campaigns, here’s a board structure I may suggest to efficiently track tasks, audits, and keyword research:

1. Main Board: "SEO Campaign Dashboard"

• Lists (Workflow Stages):

  • Backlog (Ideas, future tasks)

  • To Do (Tasks to start)

  • In Progress (Active tasks)

  • Keyword Research (Keywords, search volume, difficulty)

  • Content Optimization (On-page SEO tasks)

  • Technical Audits (Site health, crawl errors)

  • Link Building (Outreach, backlinks)

  • Completed (Finished tasks for review)

2. Use Labels for Prioritization & Categories

• Color-code labels for:

  • High Priority / Low Priority

  • Content / Technical / Off-Page SEO

  • Tools Used (Ahrefs, SEMrush, Screaming Frog)

3. Power-Ups to Supercharge Your Workflow

• Planyway for Trello (Recommended!) ⭐

  • A calendar & timeline view for deadlines.

  • Time tracking to log hours spent on SEO tasks.

  • Team workload management (if collaborating).

  • Syncs with Google Calendar for due dates.

• Custom Fields – Add structured data (e.g., keyword difficulty, priority level).

• Google Drive / Dropbox – Attach SEO reports, spreadsheets.

4. Integrating SEO Tools (Like Group Buy Tools)

• Export Ahrefs/SEMrush reports and attach them to relevant cards.

• Use Zapier to automate tasks (e.g., "When a new keyword is added in Google Sheets, create a Trello card").

You can check Planyway marketing template here.