What three things would you recommend to your co-worker to help run better meetings?

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Keshav Tyagi
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April 17, 2023

1. Come up with a Agenda.

2. Give ownership back to the people and let them choose , that this meeting going to be worthwhile for them or not.

3.Make them participate, check out your time boxes and follow them, ask your audience and follow up timely.

Helio Kazutomi Fugie
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April 18, 2023

1. Set an agenda
2. Capture "parking lot" items
3. Follow-up

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Максим Куц
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April 19, 2023

1. Find out that you are really need to call a meeting.

2. Create  an Agenda.

3. Take feedback from your participants(follow-up).

Rosana Ferreira Soares dos Santos
Contributor
April 22, 2023
  • Send out the agenda ahead of time so that people can reserve that date and time to attend.
  • Share the ultimate purpose of the meeting.  What will we try to solve?
  • Use facilitating tools like Mural and Slido
Dawn MacDermid April 25, 2023

1. Know the purpose of the meeting

2, Set an agenda with timings

3. Understand the purpose of each attendee

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Kevin Teich April 26, 2023

* Make an agenda. Make a goal. Call out presenters with a summary of what they should be presenting. Use time blocks, and keep people on track.

* Keep the conversation focused on the agenda. Write notes in the agenda doc, shared on the screen, so all can see. Politely interrupt tangent conversations and add an item to a Parking Lot for later discussion.

* Revisit the goal at the end of the meeting, and ask participants if it was completed. Capture decisions in notes and send notes to participants.

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Mariam Khachatryan April 27, 2023
  • Don't book a meeting if it can be replaced by a chat / email conversation.
  • Prepare for the meeting (create an agenda and share with the participants in advance)
  • Facilitate the meeting to be efficient, respect others' time and follow up on the action items until they are done.
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Manisha Kashyap
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April 27, 2023

1. Decide if you really need a meeting for this?
2. Discover the intent of the meeting and prepare accordingly
3. Always include agenda of the meeting in the description and add attendees as optional so that they can decide if they want to attend the meeting or not.

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Mei Shim
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April 30, 2023
  1. Create an agenda.
  2. Use the power of a parking lot.
  3. Review the decision made.
Theo
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May 1, 2023

1. Use Confluence to build agenda, action items and follow ups

2. Set a scribe

3. Summarize the meeting results at the end of the meeting

Michelle A
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May 2, 2023
  1. Include an agenda in the description with time-boxes to set clear expectations.  Consider a soft start to give participants breathing space. 
  2. Create a ‘parking lot’ to stick to time and scope.
  3. Follow up with notes and on agreed actions.
Polina-DevAcrobats-
Atlassian Partner
May 3, 2023

1. Think twice do I need to organize a meeting for this topic, or can I use a collaborative tool instead?
2. Be clear on the agenda and share it with the participants before the meeting.
3. Always follow up. Otherwise, it remains vague what was accomplished or agreed upon.

Robin Keet
Contributor
May 7, 2023

The company I'm at has the culture of creating meetings without explanation. Calendars filled with only titles. I'm going to see if I can help a change in this by following some of the practices that came up, and encouraging those that request my attendance at something to do the same. 

  1. Purpose and agenda for the meeting
  2. Less "team" meetings, instead invite participants relevant to the topic of the meeting (and decline meetings where I fail to see the value for me, and encourage others to do the same)
  3. In the meeting, write down the outcomes/action points and follow up on them

Pretty much: the basics that everyone should know, but nobody (including myself, currently) does. 

Sally McGregor May 10, 2023

1. Know your objective - what are you trying or wanting to achieve

2. Write your agenda with allocated time slots against attendees presenting 

3. Ensure all attendees are marked as option on the invite, if you set the write agenda and description, they will attend. 

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