* Make an agenda. Make a goal. Call out presenters with a summary of what they should be presenting. Use time blocks, and keep people on track.
* Keep the conversation focused on the agenda. Write notes in the agenda doc, shared on the screen, so all can see. Politely interrupt tangent conversations and add an item to a Parking Lot for later discussion.
* Revisit the goal at the end of the meeting, and ask participants if it was completed. Capture decisions in notes and send notes to participants.
1. Decide if you really need a meeting for this? 2. Discover the intent of the meeting and prepare accordingly 3. Always include agenda of the meeting in the description and add attendees as optional so that they can decide if they want to attend the meeting or not.
1. Think twice do I need to organize a meeting for this topic, or can I use a collaborative tool instead? 2. Be clear on the agenda and share it with the participants before the meeting. 3. Always follow up. Otherwise, it remains vague what was accomplished or agreed upon.
The company I'm at has the culture of creating meetings without explanation. Calendars filled with only titles. I'm going to see if I can help a change in this by following some of the practices that came up, and encouraging those that request my attendance at something to do the same.
Purpose and agenda for the meeting
Less "team" meetings, instead invite participants relevant to the topic of the meeting (and decline meetings where I fail to see the value for me, and encourage others to do the same)
In the meeting, write down the outcomes/action points and follow up on them
Pretty much: the basics that everyone should know, but nobody (including myself, currently) does.
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