What three things would you recommend to your co-worker to help run better meetings?

[olayinka]

1. Set a clear goal

2.  List all items within the scope on the agenda

3. Use time boxing

4. Start the meeting 5 minutes after

5. Identify who to invite

6. Communicate decision and action items

7. Ensure everyone is participating

8. Prepare your participants to have an idea of what to expect 

[David Weatherington]

1. Have a clear agenda for the meeting

2.  Invite the right people 

3. Having meeting notes and post it somewhere such as a Confluence page. 

[Charly _DEISER_]

1.- Set an agenda for the meeting

2.- Stick to the agenda

3.- Make sure the right people is invited

[Dion Walder]

1. Define goal or outcome for the meeting.
2. Create an Agenda and provide relevant context/background information.
3. Invite the right (appropriate) attendees.

[Hira Farooq]

1. Clear, focused meeting agenda preferably in the order it is going to be discussed with members of the meeting 
2. Duly-inform the members before setting up a meeting and check their availability (this corresponds to all members required for the meeting)
3. Share meeting notes at the end of the meeting with everyone 

[nzubechi viola]

• Have an agenda for the meeting. Let there be a purpose of hosting that meeting
• Let the meeting be impactful, the attendees should have something to benefit from the meeting at the end
• Preparations; familiarize yourself with the necessary tools that will be made use if in the meeting so as not to having difficulties with handing if some softwares.

[Ben Christensen]

1. Set and define the goal to help set the tone
2. Have an agenda before the meeting starts
3. Invite only those necessary and send meeting notes to all those who should be informed.

[Veronica Francis]

1. Clear agenda with time marked for each topic.

2. Use the parking lot to get back to useful ideas.

3. Stick to the agenda. 

[Erinma On]

The three important things needed to run an effective meeting are:

1) A meeting agenda that can be created with Confluence.  The agenda will assist with establishing the intent of the reason, as well as list out the topics that will be discussed within the meeting.

2) A time box will assist with honoring the teams' time and keeping the team engaged.  A parking lot should be used in association with a time box, just in case there are new topics that need to be discussed or an additional understanding on current topics.

3) Detailed notes are required and should be shared with everyone, to guarantee that everyone is accountable for their assignments within the team. 

[Oksana Koyro]

1. Agenda with well structured points. Shared in advance. I like an idea to use meeting agenda tool.

2. Clear meeting rules, timing, only interested participants.

3. Documented notes, conclusions, parking lots.

[Jovy Devassy]

1. Set An agenda for the meeting.

2. As a facilitator you must make sure that every participant get time to talk.

3. At the end give a nutshell explanation of whatever discussed

[Terje Norderud]

1. Create an agenda with timeboxes and publish in the invite.

2. Stick to the timeboxes for each agenda point - create follow-up meetings or action items for discussions/ideas that are time-consuming. 

3. Make sure all participants interact in the meeting, if action items are created make sure they are reviewed in the start of the next meeting.

[Jasmine Nathaniel]

1. Define the goal or objective for the meeting before you schedule or organize it

2. Create a time blocked agenda that is shared with participants with the meeting invitation

3. Facilitate the meeting by keeping to the agenda, allowing for deviance where necessary and moving off-topic or more in depth items to the "parking lot" (returning to it at the end of the meeting or exploring whether another meeting ro collaborative tool is necessary)

[faith isaac]

We always default in meetings however, new ways to collaborate & build our own meeting decision tree as a working agreement to promote other meeting behaviour.

- 4 principles of an effective meeting

Preparation

Facilitation

Participation

Follow-up

Also, to keep attendees engaged: Use time boxes, follow up the agenda rules (Very Key) & use a parking lot to save a new topic for a later.

[Guilherme Koga]

1. Before scheduling the meeting, think about the meeting purpose and define the agenda. "Do I really need this meeting?". Share the agenda upfront.

2. Who should be the participants? Will they add value to the meeting or just listener? Add everyone as optional and let the participant decide based on your meeting agenda;

3. Define meeting roles - scribe, time keeper, presenters. Use "Parking Lot" for future decisions.

[Grant]

1. Define & know your agenda
2. Stick to the agenda
3. Follow up on success/needs work

[Haritima Paliwal]

1. The objective/agenda for the meeting should be clear and pre-defined.

2. It should provide value to the people who are attending that meeting.

3. Engagement of the participants through out the meeting should be there.

[Deleted user]

• Set the agenda and share beforehand
• Assign a note taker
• Timebox topics to a max 15 mins each and keep the conversation moving
• Ensure there are clear next steps
• Recap what was accomplished

[Ron Preston]

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Hello Mike, how would you describe your answer as three things you would tell someone?

[Deleted user]

I would suggest they set a clear agenda, keep the meeting on-time and follow up with clear next steps.

[Dan]

Hi everyone

I'm working at Regus Visa LTD in London. We help people with their applications for Indian and Chinese Visas to avoid rejections.

Define the goal you want to achieve by this meeting

Think 5 times if you really need this meeting

Create agenda for the meeting

Cheers,

Dan

[R G]

Define the meeting agenda.

Keep an eye on the meeting end time.

At the end of the meeting, make sure that all the targeted topics are covered and action items are put.

[Dennis Barel]

1. Have a meeting agenda

2. Invite the right people

3. Give each topic a timeframe to speak about (to easier facilitate the meeting)

[Madeleine Barón]

1. Have a goal, translate it in an agenda and share it 

2. Honor the agenda

3. Close the meeting with a recap + action plans to follow-up

[Kelly_avery]

Everyone's comments are great so trying to find something else...

I liked starting 5 minutes after the hour on meetings to make myself more disciplined as well as be a breath of fresh air for others. 

Keeping the meeting minutes and having "to do" items for people I think also helps focus the meeting and encourage participation as well as preparedness.

A real agenda not a form is also key. So taking extra time to make it relevant is important.