What three things would you recommend to your co-worker to help run better meetings?

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1. Make people vote for agenda, then tailor it to a meeting.

2. Facilitate the meeting with focusing on discussion voted points.

3. At the end of the meeting ask people what they learned/understood etc.

4. Follow-up by sending notes.

Like • Andrew DeBell likes this

Make sure the meeting is required and that everyone who gets invited will get some benefit from the meeting.
Make sure the meeting is prepared. Set an agenda before hand, prepare the required documents and tools
Follow-up on the meeting agreements and actions.

Like • Andrew DeBell likes this

1. Verify if the meeting is really necessary. Maybe you can share a colaborative article in Confluence or other tools to solve a problem;

2. Engage the participants by setting up an Agenda with topics and the periodo of time for each of them;

3. Follow up by checking if the actions were acomplished.

1. Have an agenda

2. Invite the right people

3. Stay on topic/follow up

Like • Andrew DeBell likes this

1. Set a clear agenda according with the objective of the meeting

2. Respect and remind all on the time box. Add parking lots if necessary to make a better use of the meeting´s time.

3. Make sure to follow up action items.

Like • Andrew DeBell likes this

1. Have a clear purpose for the meeting

2. Set an agenda with time-slots for each item

3. Make sure you invite the right people.

Like • Keila Rivas likes this

It was astonishing how much money was spent on meetings.

1. Be clear on the intent of the meeting

2. What outcome are you trying to get out of the meeting

3. Determine who really needs to be in the meeting. What is the role / purpose of the person you are inviting?

1. Consider if the meeting is actually needed. Maybe Confluence can help achieving the goal without meeting.

2. Ask yourself "What is in it for the attendee?"

3. Save discussions to "parking lot"

Like • Keila Rivas likes this

1. Set an agenda/clearly outlinen objectives

2. Set ground rules; no interrupting others, raising hand to speak, etc.

3. Asking at the end, "was this productive?" to ensure we accomplished objectives

1. Set a clear and impactful Agenda

2. Bake in 5 mins at the beginning of a meeting to allow for time for people to arrive and settle in the meeting

3. Consider whether a meeting is required - Rethink and reimagine the need for meetings. Think about building your own meeting decision tree

Like • Andrew DeBell likes this

1. Specific agenda items that are time bound and provided to attendees ahead of time

2. Refer back to the agenda throughout the meeting to ensure it stays on track and sufficient time is spent on each item

3. Provide an easy but effective way for attendees to give feedback regarding how effective they found the meeting

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1. First, make sure you really need a meeting (loved the Atlassian's decision tree);

2. Create an Agenda and make sure include it in your invitation;

3. Gather feedback at the end of the meeting.

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1.Define the agenda for the meeting

2.setup the timebox and ensure meeting is complete within planned time box

3.Ensure solution is provided for the problems/queries post over in meetings

1. Prep - agenda

2. Optional attendees

3. Recap at end with parking lot future ideas

The 3 things I would recommend the most are :

1. Have a meeting agenda, that is clear and timeboxes items that are to be discussed

2. Outline a meeting goal and make sure that this goal is met

3. Engage all participants in the meeting, and try to make sure that they all have a good level of understanding of what is being achieved from this meeting.

Like • Victoria Mitchell likes this

1. Know the intent of the meeting. What problem are you trying to solve?

2. Create an agenda with time boxes and remember to use a parking lot for new topics for later meetings

3. Use tools for info sharing and collaboration to keep participants engaged

Agenda and Timeboxes
Set meeting goal
follow up with meeting notes and check in after a few days to ensure actions completed.

It's Very important:

Know your audience,
be prepared to present,
manage well the times of each topic giving space for questions

1. Spend time on preparing a clear agenda for the meeting and make sure it is send out to all the participants.

2. Maintain the time box without being too rigid.

3. Follow up the commitments of the meeting.

1. Agenda/Topic:

Send a clear meeting agenda.
Send any presentation, doc, or any other material which might help the audience to understand and better prepare for the upcoming meeting.

2. Time management:

Use Scheduling assistant to check availability of the participants, in order to get maximum participation.
Start and finish meeting on time.

3. Send out "Minutes of Meetings" with clear action items.

1. Determine if you actually need a meeting. What is the outcome you're trying to get to? Can it be accomplished in a different or better way?

2. Figure out who NEEDS to be there. Will the participant gain something from attending the meeting, or would their time best be used in a different way?

3. Create an agenda ahead of time. Time block the items and stick to them, so participants feel like you value their time.