Aligning Roles for the Future: The Assets Role Alignment Initiative

[#1]

As Atlassian continues to evolve its platform, we’re committed to ensuring a seamless and secure experience for all our customers. One of our latest initiatives is Asset Role Alignment, which aligns user and group roles for the Assets platform as we begin to align with the Platform.

Why Assets Role Alignment?

Historically, access to the Assets platform was managed through Jira Service Management roles. As we move towards making Assets a standalone app within the Admin Hub, it’s essential to ensure that all existing users and groups retain the right level of access—without disruption. Assets Role Alignment is our one-time process to transition permissions from legacy Jira Service Management roles to new, dedicated Assets roles within Atlassian Identity.

What’s Changing?

• Updated Roles for Assets: Assets will now appear as a distinct app in the Admin Hub, with its own set of roles that can be assigned to users and groups.

• Customization of Emails to Users: Now customers will be able to manage how users are notified when they are added to Assets and what role capabilies they have.

• Automated Role Alignment: Existing Jira Service Management Admin and Agent roles will be mapped to corresponding Assets Admin and User roles, respectively, using Atlassian Identity APIs.

What do you need to do?

No action is required on your part. All existing permissions will be transitioned automatically, and your access will remain unchanged.

Looking Ahead

Assets Role Alignment is a foundational step towards a more flexible, secure, and independent Assets platform. By aligning roles now, we’re setting the stage for future enhancements and a better admin experience.

[Dave Mathijs]

@Tori Stitt 

When Assets will be a standalone app in the Admin Hub, will it still be part of the Service Collection and only available to Premium plans?

[Dirk Ronsmans]

@Dave Mathijs ,

It was mentioned at Team 26 Europe that it would still be a part of the Service Collection but that there would also be a "light" version that is available outside of the Service Collection.

Essentially it would be a standalone platform app without Assets Data Manager and with a lower limit of assets. If you also have SC then you also get ADM and a higher assets limit.

/full disclorure: this was mentioned at a booth and details were still to be determined but that was the general idea behind it. This way you could use Assets in other apps but sort of "dumbed down"

@Tori Stitt , anything about this that you can confirm?

Also, regarding the looking ahead, any chance the enhanced flexibility would allow for permissions to Assets being granted based on a AQL?

I'd love to see a possibility where we can set visibility and/or edit rights based on a AQL and not just for an entire object type. (allowing Asset owners to edit only the ones where they are owner and not all the objects within a single object type)

[Tori Stitt]

hey @Dave Mathijs & @Dirk Ronsmans ,

Assets will be it's own App, and have access in the Admin Hub. It will also still be a major pillar in Service Collection. As we stated at Team 25 EU - we are expanding Assets to other editions, products, and collections over this year.

Dirk, your assessment is pretty spot on with it being a light weight standalone App and Data Manager as of now, will not be available to anyone outside of Service Collection Premium and Enterprise. The object limits will be lower as well. 

Stay tuned for more announcements this week and there will be another in February!