Exploring whether JPD Premium can consolidate multiple spaces and exactly how does it do it

[Apoorv Sahai]

Hi all,

If we upgrade to Premium, can we link multiple spaces, including their local columns, to create a consolidated roadmap view for senior product leaders such as the CPO and CIO?

Has anyone here done this before?

We're currently onboarding multiple Product Teams, each with its own way of working within JPD. While we're trying to keep a few fields consistent across teams, these are currently set up as space-level (local) columns. Creating global fields would require approval from the Jira admins, and once created, they would be available for use across the entire organization.

Before we go down that path, I'd love to hear your thoughts and any recommendations based on your experience.

Thanks!

[Olga Springer · Accepted solution]

Hello!

This is exactly how we’re using Jira Product Discovery ourselves. We have teams contributing to specific areas across multiple spaces, with 10 global fields used consistently across all of them.

As you mentioned, global fields first need to be created by your site admins. Then, if you have space admin access in JPD, you can add those global fields to the JPD spaces where you want to use them.

The final step is to migrate the data for each field - moving the existing values from the space-level fields to the corresponding global fields.

If your goal is to have the same view available across multiple spaces and manage it centrally, you may also want to consider the new global views feature. The permission model is currently similar to global fields: global views need to be created by a site admin.

The biggest Premium differentiators are:

• Cross-project roadmaps - aggregate ideas and roadmaps from multiple JPD projects into a single leadership-level view.
• Hierarchies - model relationships between opportunities, solutions, initiatives, ideas, and other levels of work, so teams can plan across multiple layers.

I recommend you to explore this guide - How-to guide: set up JPD for many teams with the Premium plan.

Best,

Olga Springer, Senior Product Manager

Jira Product Discovery

[Martin Sturm - JXL · Accepted solution]

Hello @Apoorv Sahai,

Roadmaps will handle the cross-space part. You pick the spaces and the roadmap pulls in their ideas.

Fields are the catch. Global fields are the ones built to be shared across spaces, and they need a Jira admin to create. To the best of my knowledge a space-level field stays scoped to its own space whatever the plan, so Premium won't fold your same-named local fields into a single column. I would confirm that with Atlassian before buying on that basis.

If you're open to solutions from the Atlassian Marketplace, JXL for Jira (the app my team and I work on) has a merged columns feature for this. Where a field has the exact same name and a similar field type across your team-managed spaces, you get one column pulling those values together. The names do have to match exactly, otherwise they stay separate columns. Scope a sheet by JQL and it spans all your JPD spaces.

One quirk to expect: Atlassian doesn't let third-party apps into the Product discovery space navigation, so you'll build the sheet in another space type and point its scope at your JPD items.

All the best, Martin

[Apoorv Sahai]

thanks!

[Gary Spross · Accepted solution]

One of the benefits of the JPD Premium plan is the Roadmaps feature.

That said, the 2.5x price increase from standard to premium has been a detractor from adoption within the company I work at.

[Jens Schumacher - Released_so]

@Apoorv Sahai

Just adding one more option to the list. Similar to JXL above, BetterBoard let's you combine multiple spaces, including JPD, Jira Software and even Service Management and Customer Service spaces onto a single board. 

There is no requirement to keep fields consistent, as you can freely map the fields from each space to the corresponding columns. 



Hope this helps, 
Jens