Transitioning to Confluence Whiteboards

[Hana Kučerová]

Hi everybody!

There are a lot of applications that offer relatively similar functionality to Confluence Whiteboards. I prefer to use native features, but sometimes it is challenging to convince the stakeholders that these functionalities are worth the investment—especially when an upgrade to the Premium plan is needed, as the three active whiteboards available in the Standard plan are usually not enough.

I would greatly appreciate hearing from anyone who has successfully made the transition from another application to Whiteboards.

Thank you.

[Sahir Maharaj]

Hello @Hana Kučerová

From my perspective, transitioning to Confluence Whiteboards can be challenging when stakeholders are accustomed to other tools, especially given the limitations of the Standard plan.

To convince stakeholders, highlight the benefits of native integration with Confluence, like linking to pages, sharing across teams, and reduced reliance on external applications.

I would also prepare a cost-benefit analysis that shows how using native features can improve productivity and align with organizational goals :)

[Hana Kučerová]

Thank you, @Sahir Maharaj 

[Martin Vali]

Hi @Hana Kučerová 

Some thoughts

1. To have multiple tools is confusing and takes valuable time thus money to find the content - so it's much more beneficial for the company 

2. All data in one place  - thus able to link and use Atlassian powerful search engine + AI

3. Those other tools have also cost so 5€ more for premium isn't that much

4. Automation - Creating whiteboards with templates for each time problem is found that needs root cause analyze.

5. Management decision - Management can make decision based on previous to use only one tool.

Best of luck

[Hana Kučerová]

Thank you, @Martin Vali 

[Upasna Bassi]

Freeform is one big advantage, brain dump is better built here more than a structured format.