Using Trello to manage events

As a Jira power user, I was at first doubtful that Trello could benefit my workflow. Jira already uses boards (ones you can customize!), so why would I even need to use Trello?! In this post you will learn how I went from a Trello doubter to a believer while picking up an Atlassian certification in the process.
As a heavy user of Jira, I was unable to see the benefit of using Trello. If Trello uses boards, Jira does as well, and they can be even customized! Why should we then use Trello?
Well, let me start by saying that with Trello you don't need any customization advanced skills. For example, in just a few clicks you can plan an event and share it with people who you might want feedback from.
In my scenario, I planned for my ACP-600 Beta Test in a very short period of time and without missing any topic. Using Jira was an option, however, I’d rather spend the time it would take to customize the project actually studying for the test!
Once Atlassian shared details about the test (topics, labs, etc.), I had 20 days left until the deadline. In order to keep track of my progress, I could think of no better tool than Trello. I logged into my account and set up some standard lists (To Do, In Progress, On Hold, Done). All I needed to do was to create a card for each of the six topics, then one to request a lab account, and the last one Schedule the test. Check out a screenshot of my Trello board:

Fadoua's Trello.png

Since I am a visual person, the board was always top of mind. I was even able to memorize some dates.
There’s no better feeling than finishing a card and moving it from Progress to Done. The On Hold list wasn't a status I could afford for this test lack of time. The encouraging part while using a board is seeing the Done list growing bigger. There were days when I was able to move more than one card. That's how I was able to plan, track my progress, and be done on-time for my test.
Of course, I was more motivated to achieve my desired outcome for the test, not necessarily by just the board. However, in a time where everything is done virtually, the Trello board was the only reminder that my test was "real".
Thanks for reading this article, I hope you found it useful! In closing, I’d love to know your thoughts. I am not trying to mimic Jira, but do you agree that sub-cards are needed in Trello Boards?



Bridget Sauer Community Manager Apr 23, 2018

Love this article, way to go @Fadoua M. Boualem! Proof that even the savviest of Jira users enjoy the simplicity of Trellonow and again. Cheers :) 

Meg Holbrook Community Champion Apr 23, 2018

Love this @Fadoua M. Boualem! Wonderful use case. 

I, too, agree that Trello would benefit from Sub-cards. I've thought that many times, and hope to see this in the future.

I use Trello both professionally and personally (gotta keep those kids on a chore schedule somehow!). 

The best part about Trello is the ability for collaboration on multiple platforms and the non-technical way this application works. I didn't have to explain much to my husband or kids to get them all on the same page. 

Micky Caritte Community Champion Apr 23, 2018

Great use case, interesting article and a new proof that trello is not just "Jira for beginners"!

Thanks @Fadoua M. Boualem

Fadoua M. Boualem Community Champion Apr 23, 2018


@Fadoua M. Boualem Great article! I really agree. Trello is so incredibly simple to understand and virtually has no learning curb.

I found this a particularly useful collaboration tool when working with new external teams who were not familiar with Jira or Trello before. Jira would not have been as easy to get acquainted with as Trello. 

Fadoua M. Boualem Community Champion Apr 24, 2018

@Stefaan QuackelsI am glad you liked it, what do you think about having sub-cards in Trello?

Subtasks do make sense for complex projects, like managing large events for example. The Hello Epics power-up is an option however, and the checklist is enough for simple tasks.

I think having this option as a power-up is better than adding it in the main functionality. Adding it to Trello out of the box might compromise intuitiveness for new users not familiar with the tool.

Fadoua M. Boualem Community Champion Apr 25, 2018

Honestly I didn't check Trello power-up. I was able to add one which let me connect Trello with Confluence. I will dive deep into the power-up. Thank you @Stefaan Quackels for your input!

Davin Studer Community Champion Tuesday

Thanks for sharing.

Fadoua M. Boualem Community Champion Tuesday

My pleasure @Davin Studer!


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