I'm no accountant, and I don't sell any physical products, but I still found myself in need of a way to keep track of inventory.
How? It all started with Paprika.
Since getting a camper earlier this year, I've spent a good amount of time stocking things up in there so I don't have to bring so many things back and forth every time I use it. And it's worked pretty great, except I can never remember if I have paprika.
And it became obvious I was not able to keep track when I looked in my spice rack and saw three containers of paprika 😂
Naturally, I asked myself how I could use Trello to solve this. So I created a board with lists for the different categories of things I keep in my camper (yes, one list is called Spices) and cards for each item in that category.
I also created a custom field called Quantity for storing—you guessed it—the number of that item available.
This is a fantastic solution because next time I'm away from the camper and wondering if I need to bring paprika, I can open my Trello board (from my phone or my computer!) and see if I have paprika.
This was already starting to be pretty useful.
And then I kicked it up a notch.
I added some simple automation rules that made this board even more useful by:
✅ Sorting the list alphabetically every time a new card was added, that was items were easy to find
✅ Decreasing the quantity custom field by 1 when pressed one button on a card
✅ Adding labels to items that had a low quantity
Watch this video to see it in action and set it up for yourself.
Maybe you want to keep track of items that you have in your kitchen at home, or a vacation home. Or maybe you want to keep track of office supplies so you know when to reorder. You could even do it with home cleaning supplies! It's a great way to have a digital inventory for ensuring you're never too low on something but also not buying anything unnecessarily.
Brittany Joiner
Trello Nerd & Author of Supercharging Productivity w/ Trello
PixieBrix
Baton Rouge, Lousiana, USA
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