Spring brings fresh starts and new beginnings, so it was very timely that I decided to take a vacation day to re-examine my goals and priorities, and spring clean my Trello boards. I was feeling somewhat overwhelmed the past few weeks, as I had been juggling a lot between my day job, volunteer work and home life.
So I first started with a “Life Repair Day” – this is something I read about last year and I have completed it a couple of times since. It is very similar to “Inbox zero” but much more. It took me two hours to complete everything on this list:
It is such a freeing feeling, getting caught up on all the little things – it really makes a difference.
Next I reviewed a system that has worked well for me in the past – I find my productivity skyrockets when I follow the very simple principles. Over the summer it is easy to fall out of good habits so I vowed to begin again – the Single Best Time Management Tip Ever.
It is called “Multiple Put Down” and you work on a task in 20-minute increments, with absolute focus, and then put it down, over and over, until you’re done. Here are the steps:
This technique will save you so much time – in three hours I was able to develop two presentations from scratch and write an article. This would have taken me a full day if I hadn’t used this strategy; having zero interruptions kept me concentrated on the task at hand.
Now that I am caught up, my mind is clear and I can refocus, instead of having that feeling of being “too busy” (I would never want to be someone who complains about how busy they are). I love what I do so I want to enjoy the ride and take it all in – being proactive in my work instead of reactive makes such an impact.
At the end of my day I made one last goal for the coming months after reading the article “Disruptions: More Connected, Yet More Alone”. The video embedded in the article really affected me, so I decided to “break free” from my smartphone and limit my usage. The article suggests that “life is better led when it is lived, rather than viewed through a four-inch screen” – this statement is so obvious, yet after watching the video I realize we are living in a culture of smartphone obsession. I plan to still take my phone with me, but I will mindfully leave it in my purse so that I can take in more of life’s moments, rather than posting a picture or video about it. I can’t imagine how this will change my life as a result.
So all in all, my vacation day was exactly what I needed to reset my priorities and get several items on my to-do list accomplished. I encourage each of you to schedule some time for yourself whenever you are feeling a bit overwhelmed or need to recharge your batteries. It is all about finding what works for you – working smarter, maximizing your time, and getting things done.
What goal-setting, prioritization and/or time management tips work best for you?
Note: This article was originally published in Canadian Government Executive in 2011 - “The Full Potential of a Day” and has been updated and adapted.
Jodi LeBlancCommunity Leader
Hi there, Community! Jessica here from Trello Product Marketing. As we celebrate 50 million registered users, we're super excited to share several new features available in Trello now that will hel...
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