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Manage Trello board users and Permissions

Hello Trello Community members,

I’m here with my first Trello post (article) in this group and is pretty basics and brief. The idea behind this post is to give a quick glimpse for new users and a refresher for long time no Trello activity person like me.

Let’s start with the types of Trello users:

From the board permissions perspective, there are 6 user types:

Invited/ Virtual Members: They are invited to the board and this new member is yet to confirm their account.

Board member: Normal board users with edit permissions.

Observers: They can be any external stakeholder outside your board who is given the “read-only” permission.

Workspace member: This user is a member of a dedicated workspace.

Guest: This user is like a normal member of the board but not to to the workspace the board belongs to.

Board Admin: This user is the member on the board with full permissions, like-allow members to comment, edit permissions, add/ invite others to the board etc.


Leave OR Close board!

“Leaving” a board will remove your account from the board. i.e., you will not have access. However, if you are the only admin OR the member of that board, Trello won’t let you leave. If this happens, it’s recommended to either close the board or make another user an admin before leaving.

Note: Premium Workspace admins are able to close any board within their Workspace, even if they are not an admin of that particular board.

Add Member Permissions.png       Allow Members To Join.png 

As a board admin, the following actions can be performed for a “closed board” :

  • View the closed board: To find a closed board, open the sidebar menu>> select Boards >> select “View closed boards.”

  • Permanently delete a board: You can select Delete to permanently delete a board.

  • Reopen: You can select Reopen to reopen a closed board.


Here's the official documentation link.



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