How to use Trello as a content calendar

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Looking for the way to build your Trello content calendar? Here’s a quick guide on how to do it with the help of the Planyway power-up.

Read the full article in our blog: The Ultimate Guide to Creating The Best Trello Content Calendar.

Prepare the board

Create a card for each piece of content

Most teams use Trello cards as a representation of content pieces that they need to publish. Adding a description gives teams a better understanding of what exactly should be done. 

Also, when the task goes from person to person, your team members can attach results of their work to a card, so all details needed for publishing are gathered in one place.  

Add labels to distinguish a content category

Usually marketing teams create different types of content: blog posts, articles, website pages, social media content, etc. In order to visually distinguish them, we recommend applying labels.

Use lists to track status

Kanban structure is ideal for the editorial calendar. All new content ideas can be added to the To-Do list, and then they journey to In Progress and Done when they are finally published. 

Visualize publications

Schedule content releases on the calendar

Visualize all content pieces on the calendar view to get a better clarity into your publication process. The easiest way to schedule cards is by dragging them from your board.

Manage multiple boards on one page

In case you work for a marketing agency that juggles multiple clients, having a separate board for each client brings a better structure. And in order to manage all these boards together on a single view, you may use a multi-board view.

Allocate work to team members

Delegate work with subtasks 

It takes some steps before you can publish content: writing, design, video making, development, etc. Usually, different people are in charge of each step, so the easiest way to distribute work is to split big tasks into subtasks with checklist items. 

This way, you can assign subtasks to different team members, rather than allocating one card to all the team.

The subtasks can be visualized on the calendar along with parent cards if needed. In case you’d like to see only parent cards, you can turn them off. 

Manage workload with the timeline

Having subtasks visualized on the team timeline helps you understand your team availability better as you see who is doing what and when someone if free for another task.

Coordinate work easily

Mark tasks as complete

Marking cards/subtasks as complete will help you move from stage to stage easier, as it lets your teammates know when your piece of work is done and the next person can get into.

Collaborate in context

Leave any feedback and ask questions task-related in Comments , so you don’t have to switch between tools and have a single source of information. Plus, by mentioning people, they will get notified immediately and can respond really fast.

Happy planning, 
Your Planyway team ❤️