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How to Schedule Comments on Trello

I'm not sure what got it stuck in my head, but for some reason this week I could not stop thinking about how to schedule comments in Trello. You know, sometimes you're late-night updating Trello boards, but don't want to send notifications to everyone at off hours. (Just me burning the midnight Trello candle?)

And I didn't think there was a power-up or any solution for it. I thought maybe I could figure it out with Butler, but no such luck. But I did end up finding a solution with a little help from my friends. Aka, my other favorite tools in my toolbox (PixieBrix and Zapier). 

Here's what it looks like: 

Kapture 2022-04-14 at 18.05.21.gif

And here's a video showing you how to build it! (It's honestly a little hard to follow in screenshots and text, so video is probably the easiest way to consume)

πŸ“š Chapters
00:05 How about that new intro??
00:22 Can you schedule comments in Trello?
00:51 Tools You Need
01:04 Demo the process
01:55 Why schedule messages?
03:02 Start over in Zapier
05:15 Head to PixieBrix
06:53 Get card ID
10:04 Map the fields
11:20 Add delay and Trello actions in Zapier
15:17 Canceling a scheduled send

πŸ›  Tools You'll Need
- PixieBrix:
https://pixiebrix.com/
- Zapier: https://zapier.com/

πŸ”— Links To Help
- PixieBrix Blueprint:
https://app.pixiebrix.com/activate?id...
- Zapier Blueprint:
https://zapier.com/shared/ff8bec105b4...
- My Trello Substack
https://trello.substack.com/

Let me know if there's any other features you wish you could add to this, and I'll see if I can figure it out! Also feel free to comment below if you have any trouble setting it up, and I'll do my best to help!

5 comments

BiancaE
Atlassian Team
Atlassian Team members are employees working across the company in a wide variety of roles.
Apr 18, 2022

As someone who does work at odd hours (case in point) this is super helpful, thanks!

Like β€’ Brittany Joiner likes this
Brittany Joiner
Community Leader
Community Leader
Community Leaders are connectors, ambassadors, and mentors. On the online community, they serve as thought leaders, product experts, and moderators.
Apr 20, 2022

@BiancaE let me know if you need any help setting this up!

Absolutely love this!! Will try it out. Thanks!!

Brittany Joiner
Community Leader
Community Leader
Community Leaders are connectors, ambassadors, and mentors. On the online community, they serve as thought leaders, product experts, and moderators.
Oct 20, 2022

@Sande Olson great! let me know if you need any help setting up!

Awesome! For another quick hack, you can also use the Email for this card feature and then schedule an email from your email client.

 

  1. Open any card
  2. Click Share
  3. Copy the value in Email for this card
  4. Open your email client
  5. Compose an email to the Email for this card email address
  6. Schedule the email for what time you want the comment posted (assuming your email client can schedule emails. Gmail can, for example)
Like β€’ Martin likes this

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