Introducing a project to a team

I've been reading through the Project Kick-off Meeting Play.  I really like most of the things in there, but I feel like a step is missing, at least for our organization.  At my company, there is usually a program manager, a senior technology person, and the president or CEO involved in bringing a new project in, writing the statement of work, and figuring out who needs to work on the project from the rest of the company.  So, the kick-off meeting might be the first time many of the team members are even hearing about the project.  I like the idea of everyone proposing a vision statement/elevator pitch at the start of the kick-off meeting, but a lot of the team members won't be able to do that since they know next to nothing about the project.  How and when do you introduce a project to the rest of the team?

1 comment

Hi Jessica,

Thanks for taking some time to check out the Project Kick-off play, it's one of the most flexible plays in the Team Playbook. You can pick and choose different elements within the play to build out an awesome kick-off agenda.

Often project leaders will share Confluence pages with as much informaiton on the project in advance of the kick-off so that the team can come intrigued and prepared with questions.

If you find that your projects are set and agreed in the vision by the time of the kick-off, update that section of the agenda so that the project sponsor can articulate the vision and then facilitate a group discussion on the project vision.

It's super critical at this stage of the project that the whole team have a shared understanding on the project's "why".

Then you can jump into the remainder of the agenda to build clarity around "what" you're going to deliver and "how".

As the play is super flexible, play* around with it and see how you go. Try it out on one project and then tweak for subsequent projects until you get the mix right.

*Pardon the pun

Give it a go and let us know how you go, we'd l;ove your feedback :)

Cheers,
Bernie Ferguson
Program Manager - Atlassian Team Playbook

Comment

Log in or Sign up to comment
Community showcase
Posted Oct 24, 2018 in Teamwork

How can we prevent biases from sabotaging meetings?

Greetings! Sarah from the Team Playbook team here... As a team, we've been talking a lot lately about how to make meetings more inclusive, and in so doing, get more value out of them. Introverts, re...

10,650 views 4 10
Join discussion

Atlassian User Groups

Connect with like-minded Atlassian users at free events near you!

Find a group

Connect with like-minded Atlassian users at free events near you!

Find my local user group

Unfortunately there are no AUG chapters near you at the moment.

Start an AUG

You're one step closer to meeting fellow Atlassian users at your local meet up. Learn more about AUGs

Groups near you