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Play of the month: How to make a more flexible work schedule a reality

Kristen Roth
Community Manager
Community Managers are Atlassian Team members who specifically run and moderate Atlassian communities. Feel free to say hello!
September 27, 2021

Flexible work has been a hot topic for a while now, and it’s not going to cool down anytime soon. Detractors may say it can’t be done, but the truth is, with the right planning and prioritization, you can deliver all your work on a schedule that you’re happy about.

Our team prioritization Play will help get your team focused on the right things (in the right order!) and empower everyone to say no to low priority requests. By the end, you’ll have agreed on the mission-critical stuff that should be tackled first, and have a plan for working outward from there. Now go ahead and take that Friday off.

                                     Screen Shot 2021-09-27 at 1.08.42 PM.png

How are you when it comes to prioritization? Are you a ruthless prioritizer? Or do you often feel overwhelmed and unsure about what to work on next?

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Bill Sheboy
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September 27, 2021

Thanks @Kristen Roth 

When discussing priority and sequencing, I find it helps to practice methods which are:

  • simple
  • low cost
  • repeatable
  • team-owned
  • explainable to stakeholders

For an example from Kanban, try classes of service with work in progress limits.

Kind regards,
Bill

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Alexander Bondarev
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October 14, 2021

Nice point, thanks!

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Heydi Menéndez January 2, 2023

I liked this !

meghna.singh
Community Leader
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October 5, 2021

Always struggling with prioritisation
Thanks for sharing!✨

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Kristen Roth
Community Manager
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October 6, 2021

You and me both, @meghna_singh! Thanks for reading!

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Walter Buggenhout
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October 10, 2021

I am wondering if the play would also work at a higher level; I mean not to prioritise project tasks, but prioritise projects against one another.

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Bill Sheboy
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October 14, 2021

Yes, and...perhaps matching the tool for the correct domain/scale/scope.  What process-effort, accuracy, and precision levels are needed for an ordering request?

For example:

  • goal level: comps (comparable goals based on history)
  • problem level: impact to customers represented by personas versus relative cost
  • initiative/epic level: some form of WSJF (as it was originally defined by Reinertsen and not how SAFe altered it  :^)
  • team level: classes of service
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Kristen Roth
Community Manager
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October 14, 2021

@Walter Buggenhout we happen to have another prioritization Play for exactly that!  

https://www.atlassian.com/team-playbook/plays/prioritization-matrix

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Alexander Bondarev
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October 14, 2021

@Kristen Roth , thanks for sharing! 

The play looks simple and interesting. I will remember it!

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Kristen Roth
Community Manager
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October 14, 2021

Let us know if you give it a go, @Alexander Bondarev !

Tina Behers
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October 19, 2021

Great write up!  Well done!

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Sedera Randria
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October 30, 2021

Probably interesting to also consider the Cost of Delay (cf.Allthethings Prioritization Matrix ) and the Eisenhower decision matrix :-)

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Hakeem Olasupo
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November 19, 2021

I always struggle with prioritizing things.

Pramodh M
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December 15, 2021

Hi @Kristen Roth 

Great Content on how to factors that come into play when we to improve as a team.

Thanks for sharing the content.

I have just enrolled in Atlassian Team Playbook facilitation and getting to know about the Team Playbook.

Hope to see more discussions in the future on Team playbook from my side as well.

Thanks,
Pramodh

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Kristen Roth
Community Manager
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December 15, 2021

Thanks for reading, @Pramodh M !

Gaurav
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December 23, 2021

@Kristen Roth this definitely would help in the upcoming prioritization discussions :)

Ram Kumar Aravindakshan _Adaptavist_
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March 13, 2022

It always takes me a bit of time to determine the priority of the tickets.

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James Richards
Atlassian Team
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April 4, 2022

This is a good topic, we should all try and think about the issue raised.

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Craig Nodwell
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July 21, 2022

Thanks for sharing that

Omar Mohamed Fathi
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February 26, 2023

thanks for sharing the topic

Dan Breyen
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March 8, 2023

I refer back to Steven Covey.  First Things First.  That book helped me to prioritize projects based on size & urgency.

Josh Shepherd
Atlassian Team
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April 11, 2024

Now if we can find a solution to back-to-back meetings that would be great.. ;) 

Shawn Doyle - ReleaseTEAM
Community Leader
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June 26, 2024

I guess I'm a ruthless prioritizer.  Most things get sent to the extremes, it's either hotter than hell or cold as ice.

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