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Hi Everyone,
In this tutorial we will show you how you can use automation to send customized email notifications when issues are due. Automatically scheduling tasks will reduce manual work for your team, but also ensures consistency and reliability in your workflows.
For example, if a support engineer has not completed a task by the due date, you can configure a rule to automatically send them a reminder to take an action on the ticket. You can also send a consolidated list of all tickets that are due to the team lead with all the relevant information.
In the first rule, we will be sending daily emails to the assignees of the jira issues when the due date of an issue has passed.
JQL to get tickets with past due date: duedate <now() and status != done
Send Email Action Template:
Subject:
Response Required: {{issue.key}} - {{issue.summary}}
Content:
<p>Hi {{assignee.displayName}},</p>
<p>A quick reminder that the ticket {{issue.key}} has passed its due date on <strong>{{issue.dueDate}}</strong>.</p>
<p>Please action your ticket as soon as possible.</p>
<p>Summary:</p>
<ul>
<li><strong>Title: </strong>{{issue.summary}}</li>
<li><strong>Status:</strong> {{issue.status.name}}</li>
<li><strong>Due Date:</strong> {{issue.dueDate}}</li>
<li><strong>Url:</strong> <a href="{{issue.url}}">{{issue.url}}</a></li>
</ul>
<p>Thank You,</p>
<p>Project XYZ Administrator</p>
In the second rule, we will be sending a daily report to an administrator that summarizes all the issues that are due with key information.
Lookup Issues Action:
JQL: project = xyz and issuetype = bug and duedate <now() and status != done
Send Email Action Template:
Subject:
Tickets Due on {{now.jiraDate}}
Content:
<p>Hi team - we've got the following issues that require immediate action:</p>
{{#lookupIssues}}
</ul>
<li><strong> Key: </strong>{{key}}</li>
<li><strong> Summary: </strong>{{summary}}</li>
<li><strong> Status: </strong>{{status.name}}</li>
<li><strong> URL: </strong><a href="{{url}}">{{url}}</a></li>
<li><strong> Assignee: </strong>{{assignee.displayName}}</li>
</ul>
<br>
{{/}}
<p>Thank You,</p>
<p>Project XYZ Administrator</p>
Click Here to view the video tutorial.
Thanks,
Eli Solutions
Eli Solutions Team -Eli Solutions-
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