How to Deal with Jira recurring tasks?

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Remember your job interview when the recruiter has asked you to describe your dream job. Did your description involve something like monotonous day-to-day manual tasks? I bet it didn’t. However, almost every job position, especially the role of a manager, do has many similar tasks that have to be done regularly.

 

Though they might be boring, they are still important for your team and the success of your project. Fortunately, we live in the era of artificial intelligence, technologies, and automation. So, in this article, we’ll speak on recurring processes, and how you can manage and automate them in Jira to make the workflow easier, faster, and more efficient, so you can focus on more essential and interesting tasks!

What are the repetitive/recurring tasks and why do they occur? 

Well, the answer is as simple as it is. A repetitive/recurring task is manual work that you as a manager have to do within certain time intervals. It can be once a day, once a week, once a month, once a quarter, the 2nd Friday of each month, etc. Here’re activities that can become your repetitive procedures:

• scheduling and booking meetings
• data collection and management
• data app transfers
• proofs and updates check-ups

There may be many other tasks, depending on the industry you work in, but you get the idea. If you schedule meetings with your team every Monday to discuss the objectives for the week - this is a repetitive task. If every Thursday you send invoices to your customers - this is a repetitive task. If you pay bills every month - this is a repetitive task.

How do repetitive tasks kill a manager's productivity?

Many employees say they feel repetitive tasks annoy and stress them out, making the job seem more boring and tedious than it actually is. 68% of the interviewed office workers claim they would like to do something new at their job or take on a new responsibility but they lack time due to the number of recurring tasks. Even if the task takes a few minutes per hour, it comprises hours of monotonous repetitive work per week, making a company lose up to $1.8 trillion per year. Impressive, yeah?

Moreover, studies have shown that repetitive processes can increase physical and mental fatigue, impacting accuracy. The more you do something you’ve done thousands of times, the less you pay attention to doing it. This is the point when the “human error” factor comes to its max.

Last, repetitive tasks kill creativity. No matter how much you inspire your team or yourself to be creative and think outside the box, recurring issues may hold you back. 70% of managers complain they have much less time for strategic initiatives due to an excess of manual, repetitive work. 

So, is there a way out to break the circle of monotony to boost productivity at the workplace?

Jira to handle recurring tasks effectively

Automate! Automate! Automate!

Automation is a key solution, a lifebuoy even if you want, for all project managers who want to eliminate the number of manual recurring issues and concentrate their attention and energy on something more interesting and crucial.

One of such solutions is Jira - an effective platform for task management and smooth workflow. It allows setting up rules for flexible automation and incorporates instruments and add-ons for managing any types of tasks and customizing your project profile in accordance with your corporate needs.

Jira offers “legacy automation”, “preset automation rules”, “custom automation rules”, “when, if, and then statements”, and “advanced automation rule options” for your service object. You’ll also have full control over the automation rules, meaning you can enable and disable them, add new rules, edit, etc., as long as your needs and goals change.

These triggers and conditions open up a new perception of workflow and automation. The platform will create the issues for you or any team member automatically and send alert reminders so that you never forget about your routine work and still can concentrate on other higher-priority tasks.

How to automate repetitive procedures with the Business Process Manager add-on in Jira?

While Jira offers multiple solutions for workflow management, BPM (Business Process Manager) add-on is an irreplaceable assistant for thousands of project managers globally when it comes to simplifying and improving your workflow. And there is nothing easier than creating repetitive issues with BPM.

 

If you want the add-on to automatically duplicate certain tasks, you should use such a feature as “Scheduling”. Add a new template, customize it, and then set up an automatic launching of the issue with the help of the Simplified workflow. Here you can choose and schedule any date, time, and frequency for the BPM to generate tasks automatically.

 

Once you’ve created and set up all your recurring processes, you’ll never have to do it again. Can you imagine how much time and effort you’ll save just on creating these issues? Tones!!! Moreover, you’ll never forget about regular tasks as the add-on will alert you without any reminders, meaning less stress and feeling you’ve forgotten something.

To sum up

If you’re a manager, recurring tasks are inevitable. You’ll always have regular meetings, calls, emails, invoices, payments, checkups, etc. Scheduling and even remembering all this stuff is annoying and overwhelming, affecting performance, work quality, and employee satisfaction.

But does it mean you cannot cope with it? Nope, it doesn’t. With the help of Jira and the BPM add-on, you can minimize your repetitive processes, saving tons of time and making the workflow simpler and more efficient.

Our SaaSJet team is working hard to understand your corporate needs and find out solutions to boost your productivity to its max. Do you have any questions or suggestions? Every one of your feedback gives us insight into what you struggle with and how we can help you out.

Thanks for taking the time to read this post and have a wonderful day!