Replies to existing tickets are creating new tickets

[Galen Lyngholm]

Replies from users that aren't participants in a ticket, but are included in the email chain, spawn an entirely new ticket instead of adding a comment to the existing one.

Example flow:

Joe opens a ticket, the service desk adds a comment asking for more information

Joe replies to the service desk and CC's Anne, asking Anne for more information - this step works correctly, Joe's reply goes into the comments section of the ticket

Anne replies-all with more info - at this step, Anne's reply will spawn an entirely new ticket with the original ticket key as part of the summary.

The original ticket key is in the email subject but it still creates a new one - is there a way to always add to an existing case? I've tried creating an incoming mail handler to add comments in Jira System Administration, but it doesn't seem to affect anything. The reply address from the service desk is different from the one in the incoming mail in System Administration, so I'm not even sure those handlers come into play. If I send an email directly to the email address in Jira System Administration, nothing happens at all, maybe that's related?

[beacon.grayson]

This is happening in our cloud instance as well, and I have yet to find a solution. The people who reply to an email when they are CC'd on a system notification will not add a comment to the ticket, even if that person has access to the system as a customer.

[Richard Savage]

Hi there, 

We too are experiencing this issue with JSD Cloud. It's pretty horrible and requires a lot of manual work to fix up. 

Cheers

[Juan Sueiro]

Hello, 

I'm experiencing the same issue (Jira Service Desk Cloud). Is there any workaround/fix to avoid this? 

Thanks!

[volkan ciftci]

Hi Galen

in JIRA Service Desk 3.5.x release notes; there is an subject about that. "Non-Customer comments " and "Creating customer from email adress list" below link

https://confluence.atlassian.com/servicedesk/jira-service-desk-3-5-x-release-notes-894738991.html 

i do not know what  the JSD versiyon of yours, but two options added in email requests tab with 3.5.x as below

You can pick , "only allow customer..." and "yes both agent and customer...." ones. Meybe this options will be prevent creating new ticket with same subject

br,

[Galen Lyngholm]

Thanks, that appears to be what I want but it doesn't look like that's available on my instance - we're using the cloud-hosted version, is that feature not available on this platform?

[volkan ciftci]

Hi Galen,

sorry but i'm not sure about that (using server versiyon). Checked docs  for cloud version but i could not find anything. 

Best regards

[Francois Leroux]

Hi Galen,

I'm seeing the same behaviour currently on our cloud-hosted version. Did you ever figure out how to resolve the issue?

Thanks,

Francois

[Alex Lopez]

My team's experiencing the same issue. Any insight would be helpful. Thanks in advance!

[Galen Lyngholm]

correction - sending an email to the address in system administration does create a new issue, just not on the service desk project.