Can Jira Service Desk do Workflow Actions?

[Andrew Culver]

The basic back-and-forth of our workflow goes Open -> Investigating -> Waiting On Report -> Investigating -> Waiting On Reporter -> ... -> Closed.

Is it possible to have the customer portal force the user to use a workflow action instead of just leaving a comment? This would push the status from Waiting On Reporter to Investigating, instead of just adding a comment and leaving the ticket in Waiting On Reporter.

Or is it just recommended to use an Autotransition Listener for this purpose? If so, is it possible that the listener can be set up to only auto-transition if the comment is added by the customer in the service desk portal and not if added through the regular Jira interface?

Thanks,
Andrew

[ɹǝʞɐq pɐɹq · Accepted solution]

JIRA Service Desk has some auto transition code in it today. If a requestor makes a comment then it auto transitions into Waiting for Support.

That said this code ONLY works if the workflow is the native workflow as installed into a new Service Desk project.

If you are using your own workflow OR you have enabled Service Desk for an exsiting project then this auto transition code wont work. It wont work because we cannnot sensibly KNOW qwhat constitutes a bounce for that workflow.

So in this case you should use your own Auto transition Listener code to run to match the workflow you have.

Cheers

Brad Baker
Service Desk Architect

[Andrew Culver]

Hi Brad,

The problem I've found is that the user see's "Waiting On Reporter" so they add a comment. The auto-transition happens, but since this happens AFTER the fact, the user still see's the issue is "Waiting On Reporter" until they reload the page.

It sounds like what I want isn't possible at this time.

Andrew

[Mario Günter]

Hi Andrew,

this seems still to be a problem. I agree with you. Easily configure Workflows for Service Desk with auto-transition is still not possible today. At the moment I am evaluating SD for our existing Jira-Instance.

I tried to reach the transition effect by inserting sd.action.keys, like sdInit, sdWFCustomer and so on... (Saw that keys on the original workflow).

@Brad

Is any update planned on that behaviour, so that admins can design their own workflows (including transitions) for SD purposes easier?

Best regards.

Mario

[Karolina Lasoń [Deviniti]]

Hey @Andrew Culver,

You can add workflow transitions that will be available for the customer on the Customer Portal. I think this article about extending Jira Service Desk workflows to the Customer Portal can help you with that. 

Cheers! 

[Andrew Culver]

Thanks. This now works as it should. This behaved differently back in 2013. :)

[Chris Shim]

This may help - https://confluence.atlassian.com/display/JIRAKB/Workflow+Attributes+in+JIRA+Service+Desk

[Csaba Tamas]

There would be a possibility: to use a property on the workflow transition or state which means for your listener to move and where to.