Automation to pull an idea from archive back to parking lot after 6 months.

Erin Van Note Moore September 18, 2024

Looking to have an automation pull back ideas that were archived for review again after 6 months. 

Archiving ideas does not appear to be a status so the automation is eluding me.

2 answers

1 vote
duncan.crowell
Contributor
September 18, 2024

There is a video from the Bitbucket PM that setup automation to do this very thing which we have setup a similar approach, We follow this using actual "Done" status type called "Not Now" that every 3 months puts the item back in the backlog and flags it for review using a label.

Rather than me recreating and trying to take credit though check out the approach from the source :) 

https://community.atlassian.com/t5/Jira-Product-Discovery-articles/How-one-team-in-Atlassian-uses-Jira-Product-Discovery/ba-p/2452156

 

Erin Van Note Moore September 23, 2024

Is there any way to see the automation?
I have tried to replicate it based on description but I am getting errors that I can not transition the issue. 

I do not understand this as there is no issue security
I have permission of project admin, creator and contributor. 

Screenshot 2024-09-23 100108.pngScreenshot 2024-09-23 100152.png

0 votes
Hermance NDounga
Atlassian Team
Atlassian Team members are employees working across the company in a wide variety of roles.
September 19, 2024

Hello, 

Archive isn't a status, it's controlled by a hidden field. 

This JQL will give you the archived ideas which have been archived for 6 months : 

updated >= -180d and "Idea archived[Dropdown]" = Yes 

Now I think it would be tricky to automatically move them from the archive, because basically you'd need to clear out the field, and I'm not sure how to do this via Automation. 

But as ducan suggested, you might now want to use archive if you are planning to unarhive every 6 month, and keep the archive for this that are really archived, like duplicates and done things. 

Using the status parking lot instead, and smply creating a nudge to assignee to review them every 6 months, while filtering them out of your regular views (and why not create a dedicated view just showing up the ones in "Parking lot" status seems more convenient for your users 

Best Regards,
Hermance
Product Manager @ Jira Product Discovery

 

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