wiki curation best practices/recommendations

My company is interested in hearing your recommendations for wiki curation best practices. We've been running an instance of Confluence since 2005 without an official cleanup/curation policy to help purge old/dated content.

We're hoping to mine the confluence community for things that do/don't work before implementing an official policy to help maintain the usefulness of our wiki with 7 years of content.

Things we're considering:

1) automated notification to page owners of pages that exceed certain thresholds of "freshness" to ask them to review and update, or delete.

2) automated cleanup (move to an archive space, or outright deletion) of pages via a plugin that uses a variety of metrics to automatically select pages older than a certain date if certain criteria (labels, view counts, etc) is met.

3) manual review/cleanup effort.

Any wisdom you can share would be appriciated, thanks!

4 answers

1 accepted

Excellent, thank you!

Good thoughts, but you have to think carefully about your definition of 'freshness'. We have scientific articles about minerals that are not likely to change within the next century. Nor all the math articles ;-)

the Archiving Plugin (at suggested by Thomas-S does support the concept of "content that never expires"!

it's dead simple: you just apply the tag "archive" or "archive-single" to a page to mark its whole page subtree ("archive") or this page alone ("archive-single") as "content that never expires, please skip it during archiving".

see the current user manual here:

1 vote
Thomas Schlegel Community Champion Mar 20, 2012

Hi Alex,

there is an archiving plugin:

We do not use it, because, as Ole mentioned, it is not easy to say when a page is out of date. This plugin moves outdated pages automatically to an archive space.

We use date-tags to mark pages that have to be updated regularly. We look at these pages manually...

Best regards


thanks for the feedback :)

You have think carefully about your definitionof 'freshness'. We have scientific articles about minerals that are not likely to change in the next decade. Nor all the math articles ;-)

Suggest an answer

Log in or Sign up to answer
Atlassian Community Anniversary

Happy Anniversary, Atlassian Community!

This community is celebrating its one-year anniversary and Atlassian co-founder Mike Cannon-Brookes has all the feels.

Read more
Community showcase
Kesha Thillainayagam
Posted Apr 13, 2018 in Confluence

We want to hear how your non-technical teams are using Confluence!

Hi Community! Kesha (kay-sha) from the Confluence marketing team here! Can you share stories with us on how your non-technical (think Marketing, Sales, HR, legal, etc.) teams are using Confluen...

1,008 views 22 10
Join discussion

Atlassian User Groups

Connect with like-minded Atlassian users at free events near you!

Find a group

Connect with like-minded Atlassian users at free events near you!

Find my local user group

Unfortunately there are no AUG chapters near you at the moment.

Start an AUG

You're one step closer to meeting fellow Atlassian users at your local meet up. Learn more about AUGs

Groups near you