I wonder if anyone else has had issues with trying to create automations to update page statuses across several (10+) spaces? The spaces all have the same 3 statuses (Draft, Approval Required, and Approved) but I seem to get an error because the page status that I select in the automation (Draft, for example) seems to be unique to one specific space.
I believe this is causing the automation to error out because it's trying to assign the "Draft" page status from one space to another. Anyone familiar with this issue?
Hi @Marcial Pimentel ,
Can you also share a screenshot of the rule (blocks; conditions/actions...)? Particularly, this part about smart values condition and configuration of change page status action.
Also, do you have custom statuses in some of the spaces?
Cheers,
Tobi
Hi @Marcial Pimentel and welcome to the Community.
Can you share the screenshot of your automation rule?
Also, you say that all spaces have the same statuses. That being equal, are all other settings (including permissions) identical. Aren't there restrictions on specific pages?
You must be a registered user to add a comment. If you've already registered, sign in. Otherwise, register and sign in.
Hah, my bad on this one Kris 😅
The Community team definitely needs to think about implementing some 'popups' or dynamic info that would be displayed whenever someone else drops a comment while you're viewing the page (article/question) so these 'duplicates' don't appear that often 👀
You must be a registered user to add a comment. If you've already registered, sign in. Otherwise, register and sign in.
Great minds think alike, Tomislav :D
I did not see your answer when I started and it wasn't there when the page refreshed. Must have been seconds :)
You must be a registered user to add a comment. If you've already registered, sign in. Otherwise, register and sign in.
Hi yall, thanks for the support. I've been made aware of this bug: https://jira.atlassian.com/browse/CONFCLOUD-79247
Which describes the issue I'm facing. But for posterity's sake here's the automation:
And here are the rule details showing the multiple spaces that are selected. Note every single space I selected has the exact same 4 content statuses.
So what I believe is happening is the dropdown is allowing me to select the "Draft" content status, but it's the "Draft" of a specific space. So it errors out if I'm in the "Tool" space and it tries to use the "Wrench" space's statuses.
Would love any thoughts on working around this with the API, I think I'd have to manually pull each unique status and try to do some logic to select the proper spaces' list of values.
Thanks,
Marcial
You must be a registered user to add a comment. If you've already registered, sign in. Otherwise, register and sign in.
You can create identical automations for individual spaces - you'd name them accordingly thus getting round the bug.
Once the issue is rectified, you disable all but one rules and turn the remaining rule to all space.
Alternativelly, you can use a workflow app - Breeze by B1nary, Workflows by Appfox are affordable and come with interesting extra features.
You must be a registered user to add a comment. If you've already registered, sign in. Otherwise, register and sign in.
I appreciate your reply! We're going to try and explore a way via the API to pull the necessary information from the space/page to set the correct statuses before having to copy the automations per space.
Thanks,
Marcial
You must be a registered user to add a comment. If you've already registered, sign in. Otherwise, register and sign in.
You must be a registered user to add a comment. If you've already registered, sign in. Otherwise, register and sign in.