looking for tips on automated page archiving

Matthew Groves February 28, 2024

trying to use automation scripts to archive old redundant pages within a confluence space but struggling to get it to work - any pointers as to the right syntax to use?

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Aron Gombas _Midori_
Community Leader
Community Leader
Community Leaders are connectors, ambassadors, and mentors. On the online community, they serve as thought leaders, product experts, and moderators.
February 29, 2024

Better Content Archiving is a purpose-built app for automated page archiving!

The app is extremely configurable, but roughly you need to take the following steps:

  1. Install the app
  2. Configure the status called "To archive" (you can set the number of days after a page becomes "archivable")
  3. Refresh the statuses
  4. View the Content Status Report (check whether it reflects the "old redundant" pages as you'd expect)
  5. Activate the automation with the "Archive" action (it will periodically execute, find the pages in the "To archive" status and actually archive them)
  6. Optionally, activate the custom notifications (so that people are warned before and after page archivals)
  7. Wait for the next periodic execution of the Execute Automations job or start it right away manually

(Disclaimer: it is a paid and supported app developed by our team. Free for 10 users!)

Matthew Groves February 29, 2024

thanks for taking the time to share this Aron, much appreciated.

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Adrian Hülsmann - B1NARY
Marketplace Partner
Marketplace Partners provide apps and integrations available on the Atlassian Marketplace that extend the power of Atlassian products.
March 7, 2024

Hi @Matthew Groves

Breeze is a tailor-made solution for review and archiving workflows in Confluence Cloud.

It automatically identifies outdated pages and implements review and archiving workflows for keeping your pages up-to-date.

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Overall, Breeze is a feature-packed content lifecycle management solution and includes

  • automated content analyses,
  • page review and archiving workflows (approvals coming very soon),
  • page and space ownership,
  • reports and notifications,
  • bulk archiving and deletion,
  • analytics,
  • data export for all your content, ownership, and status information
  • and more to update outdated pages quickly and enhance collaboration.

👉 You can Give it a try, or feel free to schedule an appointment with me for a personal demo.

Cheers and all the best, Adrian from B1NARY (we are the developers of Breeze)

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