automatically adding labels to confluence page

[Paul DeSousa]

Hi all,

Is there a way to automatically add a label to a page upon creation.  We are wanting to create a retention policy for our site that has a number of settings.  For each space we would want a default retention policy label applied to each page.  So:

Space A: all pages default to rrpolicy1

Space B: all pages default to rrpolicy2

Space C: all pages default to rrpolicy1

I can, with the cli, add a label to each page in a give space through a programmatic method, but newly created pages will not automatically get the new label.

Thanks in advance,

Robert

[mlavender · Accepted solution]

Hi Robert

You can do this. What you will want to do is create a new page template within each space. In the template you would include any labels that you wanted. Once created you can click the 'promote' link which will cause the template to be at the top of the list of options when creating a new page.

When someone goes to create a new page within this space, they would simply choose this template to create their page, and the correct labels would automatically be added.

I hope this is what you were looking for.

Cheers
Marty

[Paul DeSousa]

Is there a way to edit the default templates to simply add a label to them? I really do not know how to recreate the Blog post, decision, etc. pages so that there is a duplicate of each one with a new label. Also is there a way when the page is created to not allow the users to delete the label? IE can I lock the label?

[Rodney]

There is currently no way to add a label to a template in the cloud version in 2019.  I checked over and over. I know how to add a label multiple ways to a page manually created from a template. However, none of those options exist in the editing / creating a template editor.

However, Confluence has a number of pages that come from templates that have labels that are auto-applied when the page is created. This is kind of important if you want these pages you create from a template to automatically show up in "Page Properties Report" which are label driven.  

Please whoever replaced Marty share an update on how to do this? Also on a related note, your cloud docs are out of date on the creating of a template as they don't align with the cloud we are using and I assume we are always on the same version since its the "cloud".

[TLenz]

If you are creating a page from a template, then yes, it can automatically label the page. Click the gear cog in the bottom left and then click Content Tools. At the top of that page should be your user created templates. Click Edit for the appropriate template. Once you are editing the template, there is a little tag icon next to the page title. By clicking that you'll get a modal window with free form text entry. Type your text and select the appropriate tag.

Now each time you create a page using that template, your page will be automatically tagged with that label.

[Peter_Baschan]

Simple and great solution! :)

[Midori]

You could also solve it by building a dead-simple Confluence plugin that contains nothing else but an EventListener. The listener should intercept the "page created" events and add the labels trivially.

Another option to consider is to use the Archiving Plugin to implement your retention policies, instead of rolling out some custom solution. With this you can set up policies per space, according to your requirement. Make sure you check it.

An older screenshot about the config options:

confluence-retention.png

[Paul DeSousa]

I do need to learn to write plugins so that sounds like a good solution as well. As far as the archive plugin, I believe that only archived pages not comments and we are interested at first in only deleting comments.

[Alexey Matveev]

Hello,

You could use the Power Scripts add-on:

https://marketplace.atlassian.com/apps/1219507/power-scripts-for-confluence?hosting=server&tab=overview

You could write a listener for the Page Create event with this code:

if (space == "your space key") {
 labels = {"yourlabel"};
}

This listener would add a label to each page, which is create in the required space.

You can find more info about listeners here:

https://confluence.cprime.io/pages/viewpage.action?pageId=32825901

[Martijn Wouda]

would this also help when importing pages from a word document?

[Stephen Deutsch]

Another option would be to install the Label Tools addon from Adaptavist (https://marketplace.atlassian.com/plugins/com.adaptavist.confluence.labeltools), which contains the add-label macro.

Then you would need to get this to display on every page in the space.  If you are still using the documentation theme, then you can just add the macro in wiki markup format in either the header or the footer: 

{add-label:rrpolicy1}

Or, if you are using the default theme, you will need to change the page layout for the space and add the following line somewhere in the decorator:

$action.helper.renderConfluenceMacro("{add-label:rrpolicy1}")

Then newly created pages should have the label added to them.

[Stephen Deutsch]

If you don't want to use the Label Tools plugin, I could whip up a user macro that adds a label to the page using javascript, but since it's already there...

[Paul DeSousa]

I have no problem installing the plug in, especially since it's free. :) Where do I go to edit the header or footer? If I just changed the layout (I do that a lot already) wouldn't that be for all spaces? Ideally I would like a different setting per space.

[Paul DeSousa]

Ideally I would like to mark both answers as correct as they both solve the problem to an extent, but when I mark the above answer as correct is deactivates this one and vise versa...

[TomC]

Robert, I have encountered the same issue both asking and answering questions. It may be a viable enough issue to place a feature request on it for Confluence Questions (I haven't searched if it already is, but if it is I'll vote for it!).

[Arthur Mack]

Yes, just set up a confluence automation rule for each space that adds a label to a new page. when its created.