Workflow to restrict page view / edit to only published ones

[Dylan]

Dear experts,

We are currently evaluating Comala Document management to only make available "published" document to normal users (not administrators).

The goal is:

1. To restrict a page when it's created by the author only (view and edit)
2. To use a classic and simple workflow of "Draft" <--> "Published"
3. A "Published" page that is edited automatically goes back to "Draft"
4. Normal users are only able to see "Published" pages

The issue is with 3. since we are able to hide a page that is freshly created but if there is one page "Published" then edited (back to "Draft" state), it is hidden to every non-admin users.

The expected behavior would be to constantly display the "Published" versions of a page. If it is edited, the Draft page can be viewed and edited by the author (and admins) but the normal users can still view the previous "Published" one.

• Is there a way, through the Comala workflow to have this behavior ?

Thank you for your answers.

Dylan

[James Conway · Accepted solution]

Hi @Dylan ,

Comala Document Management has same-space publishing' that does exactly what you describe. 

If we can help you any further with your evaluations, please do not hesitate to reach out to our sales team at https://support.comalatech.com/

Kind regards

James
Senior Product Manager

[Adnan Vilic]

is this also possible for cloud?

[James Conway]

Hi @Adnan Vilic 

Confluence Cloud is a different platform with different capabilities, for this reason Comala Document Management Cloud does not have same-space publishing. 

You may want to consider Comala Publishing for Cloud which provides between-space publishing to allow you to keep your draft space page content separate from finished work in a public space. It integrates with Comala Document Management to automatically publish documents to the target space when they reach the final state.

For more information our documentation is available here: here: https://wiki.comalatech.com/display/CPCL/Comala+Publishing+for+Cloud 

You can try Comala Publishing for Cloud free from the Atlassian Marketplace for 30 days. If you have any questions you can reach out to our Customer Success team at https://support.comalatech.com

All the best

James
Senior Product Manager