Tracking Screenshots

dave.rivera
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November 19, 2021

Hi All,

I'm creating troubleshooting documents and I will paste in screenshots from time to time.  Is there a way to see a list of all screenshots that exist in a Confluence Space?  The reason I want to know is that the screenshots may need to be updated over time as our product screens change and I want a way to manage that.

Thanks!

2 answers

2 votes
Matthias Gaiser _K15t_
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November 19, 2021

Hi @dave.rivera

welcome to the Atlassian Community.

The easiest way to see all the attachments in a space would probably be the space settings:

  1. Go to the space in Confluence Cloud.

  2. Select Space Settings from the sidebar. 

  3. Select Attachments from the Manage pages card.

Another solution would be to arrange every screenshot on a separate page and use the include page macro to insert them into the actual page you want to use them. This way you can build an include library. You can read more on this approach on a guide my colleagues created.

Cheers,
Matthias

Aron Gombas _Midori_
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November 22, 2021

I would do exactly this and maybe tag every screenshot image attachment with a dedicated label like "screenshot".

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Nic Brough -Adaptavist-
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November 19, 2021

Welcome to the Community!

Confluence does not have a huge amount of file management functionality, it's not intended to be a file repository.

The main problem you've got with this is "how are you identifying screenshots"?

You can't really tell from the file type, - a .png may or may not be a screenshot for example, but that could help.  Confluence does have a bit more than just "stick a pile of files on a page" as well, you can label files, so if you've put "screenshot" on as a label, you have some options.

But the main part of the answer is "have a look in the space tools/settings".  There's a Content -> Attachments section in there, which lists all the attachments in a space.

You can filter that list by file type or label, so whilst you can't directly identify screenshots (unless you've been assiduously labelling them), you can get a really good starting list!

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