Come for the products,
stay for the community

The Atlassian Community can help you and your team get more value out of Atlassian products and practices.

Atlassian Community about banner
Community Members
Community Events
Community Groups

Tracking Attendance and Projects

I work with a number of open source communities and their governance model in some instances requires that we track attendance to meetings and "Project Representation" at meetings to determine election/voting eligibility at the end of the year.

Is there an existing macro that can support something like this?

Essentially I need a way to track the number of times someone has checked in to certain meetings independently and a way to define a "Project" and track how many times that project checked into those same meetings.

I'm still a bit new to confluence, so I may not know all of the terminologies / available macros. 

Thanks in advance!

2 answers

0 votes
Lukas Gotter Marketplace Partner May 19, 2022

Hi Casey,

A little late to the party, but here are some suggestions from my side.

For the attendance list, you could use a table with (/) and (x) symbols to track attendance instead. Or you use a status macro. 

Screenshot 2022-05-19 at 10.39.08.png

However, it also seems to me, that using Empty Tasks now is an option, since the newer versions of Confluence, both Server/DC and Cloud, do not show empty tasks in reports anymore.

You might also have a look at our App Meetical Meetings, which includes a participant list macro to get the participants from the Calendar and show them in a dynamic list. 

I hope this helps. I'd be very curious about this use case, would be great if you want to get in touch with me!

Many greetings


0 votes
Shannon S Atlassian Team Jan 02, 2020

Hello Casey,

Thank you for reaching out to us on this.

For your meetings, I would recommend using the Meeting Notes Blueprint. You can track attendance using the Task Report Macro and display each time someone was added to the attendance list. 

You can add specific labels to your meetings, depending on which project was discussed, and use this to filter out the information on the Task Report Macro.

You can also display a list of meetings with the report's label using the Content by Label macro.

I hope that helps, but let me know if you have any questions about that.



Hi Shannon, Question for you, the problem with Check list, is if it's used for the attendee list and then you have tasks below, when you use the Task Macro on another page to pull in all tasks it shows the attendee list as tasks to do (for those who didn't attend the meeting). 


Any thoughts around that?




I have the same issue:

I want to have a overview of all invitees and a status if they were in the meeting.
 - using task is not a solution, because this is not a TASK and the Task Report will then show only empty task....

- using the User List Macro, is not ok, because the colleagues in the meeting are not allowed to be a dynamic list. Because the Meeting minutes should show the information at the time of the meeting and not the current status.

so my final idea is custom user macro... :-(

but I don't want do create this on my onw, because this is a common requirement from my point of view.

Suggest an answer

Log in or Sign up to answer
Community showcase
Published in Confluence

An update on Confluence Cloud customer feedback – June 2022

Hi everyone, We’re always looking at how to improve Confluence and customer feedback plays an important role in making sure we're investing in the areas that will bring the most value to the most c...

142 views 1 3
Read article

Community Events

Connect with like-minded Atlassian users at free events near you!

Find an event

Connect with like-minded Atlassian users at free events near you!

Unfortunately there are no Community Events near you at the moment.

Host an event

You're one step closer to meeting fellow Atlassian users at your local event. Learn more about Community Events

Events near you