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Team member competency tracking in Confluence - labels for table rows?

I'd like to track competencies of team members in Confluence.

Mainly this would mean that I'd like to have entries (in some form) for the team members where one can add competency labels for them, much like tagging (or even page labels in Confluence) works: I want to be able to search and filter on these labels and the labels should be re-usable (e.g. two team members knowing JavaScript should have the same "JavaScript" label).

How would you do this? The trivial approach would be to add every team member as a page where labels would be their competencies. This looks a bit heavy-handed and also I'd like to be able to see a list with all team members and their competencies (to have an overview, not to have to open their page individually, see:

Note that I'm using Confluence Cloud.

Thanks in advance!

1 answer

1 accepted

5 votes
Answer accepted

We do this. And yes, we have a separate Bio for every engineer and they are all labeled accordingly.

Separate Bios gives us:

  • Lists of engineers using the Content by Label macro
  • An interactive list using the Labels List macro where we can select a skill to get a list of engineers, then keep selecting skills to narrow the list down
  • A heatmap of skill labels using the Popular Labels macro
  • An autocompleting search field using the Livesearch macro
  • Tables of engineers with their basic information

The last one requires the Page properties macro on each Bio then the Page properties report macro on a summary page.

We label the Bios with: the primary and secondary general ability (e.g. networking, storage, etc.); the specific skills (e.g. cisco, wireless, emc, sql, etc.); and the area of the country they cover (so we can create lists by region). Some engineers have a dozen labels.


Yes, this took a bit of work, but it was mostly a one-time deal. And yes, all this works on Cloud.

Oh, and management loves it!

This is freaking brilliant, thank you!

awesome! great solution. Thanks

You say your bios include general abilities and specific skills. How do you manipulate the labels to designate which is which? 

We don't distinguish between the two really, it's just all labels. We do have a few prefixed labels, like roles (e.g. software engineer, office manager) are prefixed with "role-".

Like Patrick Riegler likes this

I suspected there might be a prefix involved. Thanks!

We actually don't distinguish between primary and secondary skills in searching, they'll see it when they open the actual bio.

We do have a prefix for certifications though: cert-. That way, we can show a list of who has which certifications separate from the matrix of skills; some of which can have the same name, e.g. cisco.

As an update, I've since added all the project managers and sales folk since the HR software was difficult to update their locations.

Like Garrett Chan likes this

This is a great solution with flexibility for additional dimensions by adding label sets. Well done, great idea.



Peter Quick

Could you provide an example page what this would look like?

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