Solution to dynamically show responsible person on a confluence page?

[Oskar Kuusela]

We're using Confluence more and more and need to give persons responsibility for pages. If we have a person that are responsible and feel ownership we can secure that the pages are updated correctly.

Our organisation are too big to let everyone in to update the space, so we want to work with administrators.

To make this future proof I would like to work with a code or something. For example if I'm responsible for code "KOD456" and I quit my job another person can easily take over the administration for the code instead och changing responsible person for each page.

I would prefer to have a admin page where to manage responsible person per page and on each page i would prefer to show the user profile macro with picture and contact details so everyone can see who is responsible for that page.

I've made an easy test using standard functionality where I on pages has set a label with a code, example "KOD465". On a admin page I've used the macro "Recently Updated Dashboard" where I can show all pages with a specific label, example "KOD456". With this solution an admin can see all pages he/she are responsible for but I don't have any idea of how to show the user profile macro dynamically on the pages depending on the code.

Maybe there are an easier way to manage this or some kind of add-on?


Summary:

1. I want an admin to know which pages he/she are responsible for.

2. I want the possibility to show responsible person on the actual pages (dynamically depending on a code or something).

Any suggestions?

[Simi S · Accepted solution]

Hi Oskar,

An option could be to have a page per category that your admins are looking after. Rather than the ‘Recently updated dashboard’, you may want to use the ‘Content by label’ macro (https://confluence.atlassian.com/doc/content-by-label-macro-145566.html) without a limit on number of pages so the responsible person can see a list of all the pages they are looking after. On this page, you could place an Excerpt macro that contains the user profile of the responsible person (https://confluence.atlassian.com/doc/excerpt-macro-148062.html).

Then on the pages themselves, you can use the Excerpt include macro, pulling the excerpt from the corresponding page to show the responsible person (https://confluence.atlassian.com/doc/excerpt-include-macro-148067.html) for that category. So that if the person leaves the company, you only have to update it on the original page and every page that displays the included excerpt will update.

Hope those ideas help,

Simi

[Oskar Kuusela]

Awesome Simrita :)

This works perfectly fine!

Thank you very much for your advise!

Best regards
Oskar