Quality Management System - Document Control

[Connie Husmillo]

Hi, I would like to know more about the Document Control for Confluence Cloud, how does this system work? Would it work for Quality Management System, like UniPoint? 

[Levente Szabo _Midori_]

@Connie Husmillo 

For Confluence, document quality and lifecycle control are mostly implemented by using dedicated apps for this purpose.

Better Content Archiving for Confluence has been the go-to tool for Confluence content lifecycle management on Server and Data Center, and now it is coming to Confluence Cloud.

Core features:

• custom statuses that can be used to automatically classify pages based on rules
• content review workflow, which ensures that no review deadlines are missed and no content is abandoned
• custom notifications for content owners
• content status overview reports (on the Confluence site level and on the space level)
• automated archiving removes not needed content from sight based on your rules, without any manual interaction or nudging content owners.

The Early Access Program is wrapping up in a few weeks, and the app will be released to the Marketplace soon. You, and anyone interested, are still welcome to join the EAP and start using the cloud version of Better Content Archiving early for free!

Learn more in this tutorial video and our approach to Confluence content lifecycle management.

Send me an email at levente.szabo@midori-global.com for installation instructions or questions, or join our Slack!

(Please note that Better Content Archiving is a paid and supported app and I'm part of the team developing it.)

[Connie Husmillo]

Thank you @Levente Szabo _Midori_ , @marc -Collabello--Phase Locked- @Adrian Hülsmann - B1NARY  I appreciate the clarification and suggestions. Have an awesome weekend! 

[marc -Collabello--Phase Locked-]

Hi @Connie Husmillo ,

In our experience, users who set up a quality management system in Confluence Cloud use multiple addons.

These addons start from the free Keep it up to date! addon to solutions using Document Control.

When building such a system with Confluence Cloud, most users implement the system specific to their industry and the procedures they follow.  Most users also use the built-in features of Confluence to limit read and write access to certain spaces of pages.

(we make both of the above addons)

[Adrian Hülsmann - B1NARY]

I agree with Levente. You will likely need third-party apps to implement Quality Control and Content Lifecycle Management.

A full-fledged content lifecycle management solution used by middle to enterprise companies is our app Breeze - Content archiving made simple, available via the Atlassian Marketplace.

The feature set of Breeze includes:

• automated content analyses,
• page review and archiving workflows,
• page and space ownership,
• reports and notifications,
• bulk archiving and deletion,
• analytics,
• data export for processing all your content, ownership, and status information  via CSV
• and more to update outdated pages quickly and enhance collaboration.

👉 Feel free to give it a try or schedule an appointment with me for a personal demo.

All the best, Adrian from B1NARY (we are the developers of Breeze)