Managing Personal Spaces

Hello, I work in a large international law firm and we need a reliable way to manage user personal spaces.  We need them immediately deleted when a user leaves if there is no content, plus a way to be able easily identify personal spaces with content.  Most will likely be deleted, but some may be subject to a preservation wall and will need to be archived and identified.

Are there any tools that allow for better management of personal spaces? 

 

4 answers

This widget could not be displayed.

Hello Gail,

I've searched in our plugin repository but I wasn't able to find a plugin to help manage the personal spaces. I believe the only way to manage the personal spaces is by checking the people directory for the people that have a personal space.

Cheers,

Rodrigo

I was interested in this question so am watching it and Rodrigo your answer pointing to the Atlassian documentation page may offer some help to Gail and others interested in this topic. I particularly noticed these items in the Notes section: • By default, deactivated users (disabled user accounts) are excluded from the people directory. You can include them by adding the showDeactivatedUsers parameter to the URL. For example: http://my.confluence.com/dopeopledirectorysearch.action?showDeactivatedUsers=true • By default, externally deleted users (for example, users deleted from an LDAP repository) are excluded from the people directory. You can include them by adding the showExternallyDeletedUsers parameter to the URL. For example: http://my.confluence.com/dopeopledirectorysearch.action?showExternallyDeletedUsers=true

That deactivated users don't show in the directory is nice, but the user directory is not the issue -- it is what happens to their personal spaces.

This widget could not be displayed.

This is yet another way in which I find Confluence not Enterprise friendly.  It still lacks the tools to manage large scale installations and content. 

 

This widget could not be displayed.

Hi, I need to delete a couple of personal spaces - but cannot seem to get rid of them? Any tips on how I can? Users have left the organisation, but even logging in as them I can't remove these spaces?

This widget could not be displayed.

Actually answered my own question straight after posting. I was experiencing difficulty due to how we have re-skinned confluence. Found out the 'keys' for the spaces I wanted to remove then found a delete space page and copied url 'spaces/removespace.action?key=xxxx' and replaced key with the one I wanted to delete.

Susan - thank you for posting.. this worked perfectly for us.

http://xxx.xxx.xxx/spaces/removespace.action?key=~xxxxx

 

Doing one-by-one but was able to clean up a number of old personal spaces that were created before we locked the personal space feature to prevent them.

Suggest an answer

Log in or Sign up to answer
Atlassian Summit 2018

Meet the community IRL

Atlassian Summit is an excellent opportunity for in-person support, training, and networking.

Learn more
Community showcase
Published yesterday in Confluence

Add-on evaluation with confluence templates

Atlassian market place contains number of Apps/Addons which improves the capability of out of the box Atlassian products. It is good to follow a plugin evaluation process before install add-ons. So t...

44 views 6 3
Read article

Atlassian User Groups

Connect with like-minded Atlassian users at free events near you!

Find a group

Connect with like-minded Atlassian users at free events near you!

Find my local user group

Unfortunately there are no AUG chapters near you at the moment.

Start an AUG

You're one step closer to meeting fellow Atlassian users at your local meet up. Learn more about AUGs

Groups near you