Is there a way to view edit dates of all documents in a folder (in list form)?

Efleda Brophy
Contributor
September 26, 2024

I am tasked with listing all legacy documents. The only way I know of finding when a doc was last edited is to view its Page History. However, that means I have to open each doc to do this. Is there a faster way?

4 answers

0 votes
Darryl Lee
Community Leader
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October 1, 2024

@Bob Swift {Appfire} has done it again. His venerable CLI tool can do this with ease. The command is:

acli wiki -a getPageList --parent "Darryl Lee's Home" --space "~177650266" --outputFormat 2


24 pages in list

"Space","Title","Id","Parent id","Author","Created","Modifier","Modified","Version","Url","Tiny Url","Labels","Position","Editor","Editor Migration","Space name","Author name","Author key","Modifier name","Modifier key"
"~177650266","Test Page","417977431","131152","Darryl Lee","7/1/24, 12:06 PM","Darryl Lee","7/1/24, 12:20 PM","1","https://roku.atlassian.net/wiki/spaces/~177650266/pages/417977431/Test+Page","https://roku.atlassian.net/wiki/x/V9TpG","","439300835","v2","","Darryl Lee","Darryl Lee","6094a08a0b80a600691862c7","Darryl Lee","6094a08a0b80a600691862c7"
....
  

 You could also use --outputType table which is shown in an example here.

 

 

0 votes
Barbara Szczesniak
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September 27, 2024

@Efleda Brophy If you select All content in the sidebar (it's above Space settings in my space), you can sort by Newest to show all pages in the space in order from most recently updated.

The list shows:

  • Page name (link)
  • Owned by
  • Last updated date
0 votes
Kristian Klima
Community Leader
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September 26, 2024

Hi @Efleda Brophy 

There are two fairly easy ways how to find out where the page was last edited on Confluence Standard.

Method one - use Confluence Databases

If you create a database of all pages in the space (I explain in my article how to do that), you can configure your DB to show data created, date last modified, and by whom. Then you can order the DB every which way to find the oldest.

Method two - a marketplace app

Pages Manager by Ricksoft is a free app that will automatically index all pages in the space and you can organize them by the last updated date. There's another app in the making that does something similar - Panorama by Kolekti.

 

Confluence Premium option

The Premium tier has Content Manager tool which is shows the same details but, inexplicably, doesn't allow displaying space content by date. But it does show that info.

 

Hope this helps :) 

 

Mattia _bitvoodoo ag_
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September 27, 2024

Hello @Efleda Brophy 

I agree with Kristian's answer. I have one addition.

Maybe you want to identify legacy documents not only by the “last edit” but also by whether and when they were last visited. If you are considering apps, I can also recommend our Viewtracker app. This report lists all your Confluence content, which you can refine with different filters and quickly see when each content was last edited and visited.

Kind regards,

Mattia

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Kristian Klima
Community Leader
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September 27, 2024

@Mattia _bitvoodoo ag_ 

Premium's Content Manager has that too but, again, no sorting or filtering option.

It's funny how these features and apps have 90% in common but each omits a different obvious feature that makes one wonder what were they thinking designing the tool :) 

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0 votes
Benjamin
Community Leader
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September 26, 2024

HI @Efleda Brophy ,

 

There isn't something straight forward OOTB. Here's an article that will lead you to a solution worth exploring.

 

https://community.atlassian.com/t5/Confluence-questions/I-want-to-see-all-pages-and-their-last-modified-date/qaq-p/1081870

 

Hope this helps.

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