Is there a way of defining a page status without using an add-on?

Tami Dubi September 23, 2021

Hi,

I am looking for a way to define Confluence pages status as approved, Expired, not validated, etc.  I want the status to be shown at the head of the page, so the readers will know automatically if the page is to be trusted or not. I also wish to schedule automated status changes.

The owners of the pages will maintain the status.

Is there a solution that doesn’t involve add-ins?
I thought of using the page property for that.

Any ideas?

Thanks

4 answers

1 accepted

0 votes
Answer accepted
marc -Collabello--Phase Locked-
Community Leader
Community Leader
Community Leaders are connectors, ambassadors, and mentors. On the online community, they serve as thought leaders, product experts, and moderators.
September 23, 2021

Hi @Tami Dubi ,

As far as I know, there is now direct built in way to do this.

What you could do is to add the page properties macro to a page, and add the status and e.g. expiry data into a property.  Then you can use the page properties report macro to get an overview of these pages, and see which pages need to be changed.

Scheduling functionality without an add on is not directly possible.

Tami Dubi September 23, 2021

Thanks for the quick response.

Is there a way of showing the status that I defined in the page property automatically at the head of the page?

And is there a way for making the page property a mandatory section so that the page cannot be published if it is not filled?

Thanks,

Tami

Sedera Randria
Rising Star
Rising Star
Rising Stars are recognized for providing high-quality answers to other users. Rising Stars receive a certificate of achievement and are on the path to becoming Community Leaders.
September 24, 2021

You cannot define a mandatory section in a Confluence page.

When I train people, I explain it's part of the collaborative DNA : when users can edit a page, they can do everything they want. Event stop using following your guidelines. So, we discuss on responsibility, advantages to follow best practices...

marc -Collabello--Phase Locked-
Community Leader
Community Leader
Community Leaders are connectors, ambassadors, and mentors. On the online community, they serve as thought leaders, product experts, and moderators.
May 4, 2023

Since sometime Confluence has a (new) page status built in. You can use this page page status without any paid addon.  However the implementation is somewhat limited, and e.g. would require a paid addon like our Document Metadata for Confluence Cloud for reporting and additional functionality.

My recommendation is to try out the built-in page status first, and only if you need more functionality to use a paid addon.

Tami Dubi May 7, 2023

Hi Marc,

I am familiar with this add-on. Again it reflects how Atlassian is so behind. The demand for manually managing this and by page shows a misunderstanding of companies' knowledge management processes and necessities.  

1 vote
Aron Gombas _Midori_
Community Leader
Community Leader
Community Leaders are connectors, ambassadors, and mentors. On the online community, they serve as thought leaders, product experts, and moderators.
May 3, 2023

Without an app it is not possible to meet all your requirements, but a subset of those. With the Better Content Archiving for Confluence  app it is possible to meet all.

It provides custom statuses, their display above each page/blogpost, periodic refreshes of the statuses (so an "Up-to-date" page can turn into "Outdated" automatically) and a lot more (documentation):

content-status-indicator-cloud.gif

You can try it free to see if it solves your problem. I cannot know what is against using apps, but you are welcome to open a ticket and ask us and discuss it there.

(Discl. it is a paid and supported app developed by us just for those use case you described!)

Tami Dubi May 3, 2023

Hi,

I apologize if my answer will be harsh.

Unfortunately, we are not looking to add expenses to our Atlassian subscription. I would expect Atlassian to develop this solution as a basic part of the system instead of adding useless manual templates (as they just published...) or manual features that don't make the work more efficient.

0 votes
Sedera Randria
Rising Star
Rising Star
Rising Stars are recognized for providing high-quality answers to other users. Rising Stars receive a certificate of achievement and are on the path to becoming Community Leaders.
September 24, 2021

Hi @Tami Dubi 

For many years I just used Page Properties+Status Page and some team conventions (suggested status to use) to manually manage pages: Draft, To review, Expires on... 

We did our best to regularly review pages (with Page Properties Report Macro), to update manually some status, etc.  

Adding Page Labels can also be helpful.

  

0 votes
Max Foerster - K15t
Community Leader
Community Leader
Community Leaders are connectors, ambassadors, and mentors. On the online community, they serve as thought leaders, product experts, and moderators.
September 23, 2021

Hey @Tami Dubi

until you said "automated status changes" I would have said: perfectly possible! 

But automated changes will require third-party apps. For simply indicating a status of a page, I would recommend a simple table enriched with the status macro, maybe a date and any other metadata you want to store there.

Best, Max

Suggest an answer

Log in or Sign up to answer
DEPLOYMENT TYPE
CLOUD
PRODUCT PLAN
STANDARD
TAGS
AUG Leaders

Atlassian Community Events