I need to hide the personal spaces from the Space list

Victoria Bernini March 1, 2024

Hello, I'd like to hide the personal spaces from the list of "View all Spaces" and only see the rest of the spaces.

I know I can uncheck the "create personal space" from the Global Permissions but that is not exactly what I need.

I want the users to have their personal spaces but only the owner should see it.

Does anyone know how to do it?

Thanks

2 answers

1 vote
Andrii Maliuta
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March 1, 2024

Hello @Victoria Bernini ,

Even if you would hide personal spaces from the View all spaces menu with some JS or CSS, it could be possible to open the space by direct link having the user name/id.

You can use Permissions to configure them so that only owners would have access to them and they will not be visible for others in the menu also.   

Victoria Bernini March 1, 2024

How to use Permissions exactly? Do you mean by using Restrictions from the top left side of the space?

Can you help me to understand how the owner can hide it from the menu?

Thanks!!!

Andrii Maliuta
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March 1, 2024

Hello @Victoria Bernini ,

As @Jingis mentioned, it is Permissions menu of the space. You specify the permissions for the space to control the access (Restrictions are used in other cases for additional control of pages access ). If somebody has no access to space having no permissions for VIEW then the pace will be not visible in search and in space view menus.

To apply custom permissions on spaces in bulk, you can use scripting: Script Runner (https://marketplace.atlassian.com/apps/1215215/scriptrunner-for-confluence?hosting=cloud&tab=overview) or use of any programming language over REST API (https://developer.atlassian.com/cloud/confluence/rest/v1/api-group-space-permissions/#api-wiki-rest-api-space-spacekey-permission-post) to apply permissions. 

Victoria Bernini March 4, 2024

thanks a lot!

 

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Patrick March 1, 2024

Adjust the space permission so only you as Admin and the Owner can see it.

After that adjust the default space permission on creation so you dont have to do it with each new member.

Victoria Bernini March 1, 2024

Can you think a way to do it in bulk? because we are a large company and to adjust the space permission manually is very tedious.

 

Can you help me how can I adjust the default permission on creation? I couldn't find that.

Thanks!!

Patrick March 1, 2024

Ahh sorry, I missed that the settings applies to all spaces, somehow I thought I could choose personal spaces specifically there.

I mean the "Security - Space Permissions" Settings. I have it set so newly created spaces of any type can only be seen by Admins and people who have the rights to create a space. 

Most likely only script runner plugin can help you to solve issues that have to be done in bulk.

 

Victoria Bernini March 4, 2024

Thank you so much for your help!

 

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