How to set up automatic review timer on Confluence Articles/pages?

Brady Buttrey
Contributor
January 6, 2025

I want to be able to put a 1 year timer on each page to automatically notify agents/admins that the article needs to be reviewed, to ensure that everything is up-to-date and still relevant. Is this possible with Confluence out of the Box?

3 answers

0 votes
Levente Szabo _Midori_
Atlassian Partner
January 21, 2025

@Brady Buttrey It is not possible in Confluence but Better Content Archiving is a go-to tool for all Confluence content lifecycle management requirements on both Data Center and Cloud versions.

You can:

  1. Set your rules for not-viewed pages
  2. Set your rules for expired pages
  3. Schedule email notifications for the above statutes to be sent out automatically to the right content owners/users
  4. Set rules for when you want to automatically archive pages if no action is taken

Learn more here and make sure to start a free trial to experience everything yourself.

We are here if you have any questions or need a hand implementing your content lifecycle management strategy.

(I'm part of the Midori team developing Better Content Archiving since 2008.)

0 votes
Barbara Szczesniak
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January 7, 2025

@Brady Buttrey Just to clarify, your tags indicate that you are using Server or Data Center, rather than Cloud, which is what the response from @Dirk Lachowski applies to.

What version of Confluence are you using? Whether and how you might achieve what you want to do would be different for different versions.

Brady Buttrey
Contributor
January 7, 2025

Hi @Barbara Szczesniak I am in fact using Data Center. Confluence Data Center 9.0.3.

Barbara Szczesniak
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January 7, 2025

OK. I don't use Data Center, but maybe someone else can chime in with an answer for you.

0 votes
Dirk Lachowski
Contributor
January 6, 2025

You could use the page status https://support.atlassian.com/confluence-cloud/docs/add-a-status-to-your-page-or-blog/ and an automation:

  • If they not already exist, add “verified” and “needs review” page status
  • Add a scheduled automation that checks for pages that have not been updated for 1 year and have the “verified” status. That way, you can exclude evergreen content from the review. For this to work, newly created pages need to have the verified status set on creation. (There’s a smart value for the last page update and you can use {{now.minusYears(1)}} as the date to compare with. See https://support.atlassian.com/cloud-automation/docs/jira-smart-values-date-and-time/#Date-minus-unit--- )
  • For all matching pages
    • Set the page status to “needs review”
    • Send a notification to the page owner

If you just add a page status to any page for the first time, automation should suggest to build a rule for you. You can use that as a base to build upon.

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