I created the 2 automation below, but none of them is working properly.
I need help to create an automation that sends me an email containing a list of pages in a Confluence space that have not been updated in the last three months. I have created two automations, but neither is working correctly.
For instance, I have tried various solutions, including using "For Each" with "Variables", but none have worked.
First Automation:
It works, however, it retrieves only the pages that I own. I need to retrieve all the pages, regardless the owner.
My automation:
1. When: Scheduled
2. BRANCH
3. IF
4. ELSE
Second automation:
It works, but it sends one email for each returned page, resulting in multiple emails. I need to receive a single email containing a list of all the pages. I have tried using "For Each" with variables, but nothing seems to work.
My automation
1. When: Scheduled
2. BRANCH
Please, send help :)
@Isis Bertini Automation rules are definitely helpful to a point, but then you will quickly reach their limits in terms of usability.
I would strong suggest to try the Better Content Archiving app. It is an app developed for the exact use case you mention. It can detect outdated pages (much more intelligent than an automation rule) and can send personalized custom emails. One email with the exact page list custom tailed for the recipient:
Make sure you watch the tutorial videos!
(Discl. it is a paid and supported app developed by our team. Free for 10 users!)
Hi Isis - Welcome to the Atlassian Community!
See the section on lookup pages:
https://support.atlassian.com/cloud-automation/docs/actions-in-confluence-automation/
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@Isis Bertini In addition to the page that @John Funk mentioned, this article specifically addresses your question: https://community.atlassian.com/t5/Confluence-articles/New-batch-notifications-and-look-up-capabilities-%EF%B8%8F/ba-p/2757589
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Hi @John Funk and @Barbara Szczesniak
Thank you both for your response and the helpful information. I was able to get it working by using the Lookup Pages action, as you suggested.
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